COORDINATOR II - CLINICAL SKILL CENTER
Posted on :
03-08-2021
Employer Active
1 Vacancy
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Jobs by Experience
0 - 6 years
Monthly Salary
KWD 1 - 100
Nationality
Any Nationality
Gender
N/A
Vacancy
1 Vacancy
Posted on :
03-08-2021
Job Description
- Assist in receiving and greeting unit visitors, including providing them with relevant information and directing them appropriately.
- Communicate effectively with clients, visitors, nurses, physicians and other members of the health care team
- Answer and re-direct telephone inquiries ensuring the appropriate person is contacted and a clear concise message is delivered
- Prepare and manage all CSC correspondence including with clients, KIMS, Kuwait University and doctors.
- Preparation of purchase requests and follow up to ensure adequate supplies are available to run the unit
- Preparation of Kuwait institute of medial specialization documents and reports (CE credits)
- Advertise courses and activities on Clinical skills social media accounts
- Register clients for courses offered by CSC and maintain updated record for each course
- Follow up on online registrations to ensure accuracy in records, attendance lists etc
- Answering queries regarding courses offered (Related to the first 3 points)
- Managing courses and workshops schedule
- Issuing Certificate of Completion for clients
- Maintain records of attendance as per standards (AHA or others)
- Coordinate AHA courses including preparation of AHA documents, reports and certificates
- Preparation of Clinical skills reports (Attendance, courses and participants) on monthly and quarterly basis
- Collect documents for approval, signature of manager and distribute to respective department
- Participate in monthly department meetings and prepare minutes of meeting
- Maintain and update all CSC record in a timely manner
- Use appropriate software eg: Inventory Dynamics AX to record purchases, inventory and other relevant information. Build database on the software for future reporting and planning purposes
- Prepare quarterly progress reports and annual report for HOU and management
- Prepare unit work plan and KPIs
- Develop and update policies & procedures
- Prepare annual budget and procurement plan, as well as yearly forecasts
- Work according to various working hours as directed by HOU or according to courses schedule
- Coordinate schedule with independent instructors and follow up on their payments with Finance and maintain a database
- Lookup for independent instructors that can deliver specific courses for special purposes timings.
- Prepare/Draft their work contract and make sure all stake holders’ signature is on the contract (The instructor, HOU and the GM)
- Follow up with the Finance department regarding the payments.
- Retain a copy of their contract, the Payments Memo and their Civil ID in a well maintained and labeled file.
- Inventory Compiling on Weekly basis (AHA Materials)
- Following up with vendors on (Monthly, Quarterly) maintenance for the Parts/Mannikins maintenance.
- Acquiring new business opportunities by approaching the Targeted channels (Banks, Private, governments sectors).
- Making sure all DDI-AHA instructors have a valid instructor license and work towards re-certification/Renew if Near expiry.
- Handle Petty Cash, Invoices and Catering.
- Following up to complete the auditing processes.
- Assist with any related tasks in the research field.
- Following up with Finance regarding Cancellation and Refunds.
- Communicating price quotation to potential business parties after approval from CMO and HOU (if discount is applicable or not).
- Perform other relevant duties as assigned by the Head of Unit
Employment Type
Full Time
Company Industry
Department / Functional Area
Doctor / Nurse / Paramedics / Hospital Technicians / Medical Research
Key Skills
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