Records Management Assistant

• Coordinate the divisional records management center work to meet the operational and administrative activities of records management needs of the Division.
• Process incoming and outgoing correspondence and documentation both electronic and paper based: send, receive, analyze, classify, route, distribute and file correspondence; check the quality of the processes and ensure that all formal requirements are met in compliance with standard procedures.
• Retrieve records; respond to special requests by undertaking in-depth research of records;
• Guide and support divisional staff at all levels in the use of the records management system;
• Assist the KMO Coordinator in monitoring records management and in providing capacity development;
• Assess and execute the transfer of semi-active records to central archives according to agreed retention schedules and procedures;
• Administer the operation and maintenance of systems and equipment relevant to the work of the KMO, including facsimile services, scanning service, and others;
• Ensure the timely dispatch of correspondence, pouch services, parcels, express mail, etc. and monitor its status and disposition.
• Perform other related functions as required to support the work of the office .
Impact Of Work