Associate Director PMO
Associate Director PMO
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Job Description
In the Associate Director PMO role you will be responsible for support daytoday planning operations and financial management to ensure seamless of RFI/RFP responses across all proposal types including AOR DAOR Media Market Access and Complete Commercialization deals.
The Associate Director serves as a key liaison between BD leadership finance resource management and internal/external stakeholders driving continuous process improvements.
KEY RESPONSIBILITIES:
Process Improvement & Operational Oversight:
- Identify and implement process improvements to enhance efficiency and effectiveness within the BD PMO team.
- Oversee and manage internal initiatives ensuring alignment with organisational objectives.
- Establish and maintain PMO best practices while driving consistency in proposal development and .
Resource & Stakeholder Management:
- Act as the first escalation point for SME resource challenges financial concerns and workstreamspecific issues.
- Work closely with resource management to proactively identify resource constraints and resolve challenges.
- Attend regular pipeline meetings to ensure accurate updates on pitch plans and resource availability.
- Manage workflow between SME groups for efficient delivery
- Own communication and coordinate teams across workflows ensuring clear communication around timelines and deadlines.
- Manage daytoday logistics of opportunity workflow between SMEs
- Secure required resources from SME groups based on pitch needs.
- Lead tailoring meetings and confirm pitch cast and SME resource assignments.
- Work with RM to ensure all necessary paperwork is complete.
Financial & Risk Management:
- Support the financial management process for the BD department including pitch health analysis burn rate monitoring and financial forecasting.
- Develop proposal timelines and estimates aligned with project scope and business objectives.
- Drive scope and change management ensuring timely adjustments and stakeholder alignment.
- Conduct monthly and quarterly budget analysis collaborating with Finance PMO and BD teams to ensure financial health and remediation when necessary.
- Support the development of pricing strategies for highrisk and complex RFI/RFPs within limited timeframes and information constraints.
Project & Delivery Management:
- Support the of BD proposals ensuring timely highquality and budgetconscious delivery.
- Own monthly quarterly and yearly reporting.
- Review and ensure all status and burn data is accurate in preparation for weekly meetings.
- Develop and execute risk mitigation strategies to address project uncertainties and challenges.
- Actively monitor BD pipeline dependencies critical milestones and team bandwidth to mitigate risks proactively.
- Facilitate pitch retrospective meetings capturing lessons learned and driving continuous improvements.
- Ensure investment and change management approvals are documented discussed and implemented effectively.
- Support highcomplexity and highprofile proposal efforts as needed demonstrating expert problemsolving and decisionmaking skills.
Qualifications :
MINIMUM KNOWLEDGE SKILLS AND ABILITIES:
The requirements listed below are representative of the experience education knowledge skill and/or abilities required.
- Advanced understanding of Project Management Information Systems such as Workfront D365 Smartsheet and Microsoft Office Suite (Excel expertise required).
- Expertise in delivering strategydriven technologybased and creative proposals.
- Strong understanding of agency growth strategies and how proposals align with longterm business objectives
- Strong financial acumen in BD budgeting project forecasting and risk assessment.
- Experience leading financial management processes including burn analysis and investment tracking.
- Ability to create and manage estimates scopes of work and project timelines.
- Effective communication skills (verbal written and presentation) with the ability to tailor messaging to diverse stakeholders.
- High emotional intelligence adaptability and problemsolving skills.
- Excellent critical thinking and decisionmaking abilities especially in uncertain or highpressure scenarios.
- Ability to navigate challenging conversations provide constructive feedback and drive consensus.
- A proactive and solutionoriented mindset with a strong sense of accountability and ownership.
PREFERRED QUALIFICATIONS:
- Masters degree in business Marketing or related field (or similar qualification)
- 8 years of experience including 12 years in team management.
- Preferred experience in Pharma or Agency settings (AOR or DAOR).
- Demonstrated business development experience particularly in proposal lifecycle management.
- Proven success in managing highly complex multifaceted RFI/RFPs within fastpaced environments.
- Experience managing both different types of pitch efforts from project to AOR.
- Ability to travel and work in the EU UK and rest of Europe
- Fluent in written and spoken English. Additional European languages appreciated.
Additional Information :
Patient Minded I act with the patients best interest in mind.
Client Delight I own every client experience and its impact on results.
Take Action I am empowered and hold myself accountable.
Embrace Diversity I create an environment of awareness and respect.
Grow Talent I own my development and invest in the development of others.
Win Together I passionately connect with anyone anywhere anytime to achieve results.
Communication Matters I speak up to create transparent thoughtful and timely dialogue.
Always Innovate I am bold and creative in everything I do.
Our team is aware of recent fraudulent job offers in the market misrepresenting EVERSANA. Recruitment fraud is a sophisticated scam commonly perpetrated through online services using fake websites unsolicited emails or even text messages claiming to be a legitimate company. Some of these scams request personal information and even payment for training or job application fees. Please know EVERSANA would never require personal information nor payment of any kind during the employment process. We respect the personal rights of all candidates looking to explore careers at EVERSANA.
From EVERSANAs inception Diversity Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths experiences and backgrounds who share a passion for improving the lives of patients and leading innovation within the healthcare industry. Diversity not only includes race and gender identity but also age disability status veteran status sexual orientation religion and many other parts of ones identity. All of our employees points of view are key to our success and inclusion is everyones responsibility.
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Remote Work :
Yes
Employment Type :
Fulltime
Employment Type
Remote
