Office Manager
Office Manager
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$ 68436 - 98040
1 Vacancy
Job Description
Agency:Department of Human Services
Class Title:EXECUTIVE I 13851
Skill Option:None
Bilingual Option:None
Opening Date:03/13/2025
Closing Date/Time:03/26/2025
Salary:Anticipated Salary $5703$8170/month $68436$98040/year)
Job Type:Salaried
Category:Full Time
County:Lake
Number of Vacancies:1
Plan/BU:RC062
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUSTapply electronically through theillinois.jobs2webwebsite. State of Illinois employees should click the link near the top left to apply through theSuccessFactorsemployee career portal.
While not required a Resume/Curriculum Vitae (CV) is recommended. When applicable titles that require specific coursework professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number45093
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Family and Community Services is seeking to hire an Executive I to serve as office manager of a local Division of Family & Community Services office. Organizes plans executes controls and evaluates the activities of staff engaged in maintaining central files operating the office switchboard client transactions processing office maintenance and petty cash. Monitors local office budget for equipment commodities supplies travel and other administrative costs; authorizes expenditures.
Essential Functions
Serves as office manager of a DHS local office.
Serves as a working supervisor.
Reviews nonprogrammatic expenditures for the office.
Manages the physical operations of the office to ensure that office equipment and physical plant operates efficiently and safely.
Meets and confers with program staff in the local office to discuss production and resolves operational problems.
Initiates or approves recommendations for personnel actions such as requisitions for personnel replacements requests for the establishment or abolishment of positions; meets with newly assigned clerical employees and determines duties to be performed within the office.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge skill and mental development equivalent to completion of four 4 years of college preferably with coursework in business or public administration.
Requires one 1 year of responsible administrative experience in a public or business organization or completion of an agency approved professional management training program.
Preferred Qualifications
Three 3 years of professional experience utilizing principles and practices of public and business administration.
Two 2 years of professional experience in office management for a public or private organization.
Two 2 years of professional experience managing the physical operations of an office of a public or private organization.
Two 2 years of professional experience in a public assistance eligibility system such as Integrated Eligibility Systems (IES).
One 1 year of professional experience thinking independently with strong organizational interpersonal problem solving and leadership skills.
One 1 year of professional supervisory experience assigning work providing guidance to subordinates training staff approving time off and preparing and signing performance evaluations.
Work Hours: MonFri 8:30am5pm; 1 hour unpaid lunch.
Work Location: 2000 N Lewis Ave Waukegan Illinois 60087
Family & Community Services
Region 2
Office Services
Lake Office Lake County
Posting Group: Leadership & Management
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services supports programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity Equity Community Urgency Transparency and Kindness.
As a State of Illinois Employee you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health Life Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
1025 Days of Paid Vacation time annually 10 days in year one of employment)
Personal Sick & Vacation rates modified for 12hour & parttime work schedules (as applicable)
13 Paid Holidays annually 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program A supplemental retirement plan
Optional PreTax Programs such as Medical Care Assistance Plan (MCAP) Dependent Care Assistance Plan (DCAP)
GI BillTraining/Apprenticeship Benefits eligibility for qualifying Veterans
5 Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of theIllinois.jobs2web homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of theIllinois.jobs2web homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on Illinois.jobs2web click Application Procedures in the footer of every page of the website.
State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
Employment Type
Full-Time
