Program Coordinator
Program Coordinator
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Job Description
Program Coordinator
Local to Phoenix AZ onsite role Bilingual in English/Spanish preferably
- This position will primarily be onsite with some flexibility to work remotely as needed.
We are seeking a highly motivated and experienced Program Coordinator with expertise in sponsored programs or project management to support the Maricopa County Sheriffs Office. The Program Coordinator will be responsible for all aspects of any assigned specialized programs or projects. Primary tasks and duties include planning developing coordinating budget/fiscal management implementation and evaluation of program effectiveness in support of the departments mission.
Skills Required
Project governance
Integration management
Scope management
Time management
Cost management
Quality management
Resource management
Communications management Risk management
Collecting and analyzing complex data.
Documenting information clearly and factually.
Applying logic to evaluate conflicting information.
Assessing documents for accuracy and legal compliance.
Defining project scope.
Identifying deliverables.
Managing risks.
Document project processes using various project management tools.
Communicate effectively in verbal and written format as appropriate for the audience.
Interact professionally with all levels of employees the public and other agencies. Plans organizes coordinates and administers the activities of a specialized program.
Managing user access in associated applications for projects.
Scheduling Governance meetings including agenda preparation PowerPoint presentation and meeting notes .
Compiles and analyzes information.
Coordinates meeting logistics attend and/or participate in meetings take minutes and capture/distribute followup items. Composes written correspondence that is technical in nature with a high degree of aptitude.
Coordinates developing training and informational materials as appropriate.
Overseeing the onboarding and offboarding process for project team members. Analyzes data and prepares program activity reports and statistical materials for management review.
Coordinating the collection of SSRS and reporting data.
Organizing and transferring meeting recordings transcripts and notes to appropriate locations.
Provides support to the Governance Team and Department Leadership by analyzing requirements recommending goals and objectives and working with program staff to ensure program success during development and implementation.
Uses independent judgment and discretion in performing the duties with little or no guidance and other duties as assigned.
Works with other departments and outside agencies to coordinate activities.
Managing the vendor onboarding process.
May provide training and direct the work of less experienced staff. Performs other duties as assigned.
Skills Preferred
May lead direct or supervise less experienced staff
Bilingual in English/Spanish.
Experience Required
Three or more years of professional experience in sponsored programs or project management preferably in a government setting focused on public safety.
Advanced proficiency in using Microsoft Excel Word PowerPoint and Outlook. Intermediate proficiency in VISIO and SharePoint.
Experience Preferred
Education Required
Associates degree in field related to Project Management Program Management or Organizational Management. An equivalent combination of professional certification or postsecondary education and/or jobrelated experience may substitute for the minimum qualifications on a yearforyear basis.
Employment Type
Full Time
