STAR Facility Administrator

JOB TITLE: Specialized Treatment and Resiliency Center (STAR) Facility Administrator

LOCATION: STARBoardman

FLSA: Exempt (Expectation of working 40 hours a week)

SUPERVISOR: Executive Director & Chief Operating Officer

PAY GRADE: B13 $78600 $119500 annually depending on experience)

DESCRIPTION

Provides oversight of the daily operations of the childrens subacute/Psychiatric Residential Treatment Facility (PRTF) for up to thirteen individuals ages 12 and below. The Administrator ensures that high quality and safe treatment is provided and oversees the quality of training and supervision of the Assistant Administrator Clinicians Residential Associates and other employees who provide the 24hour subacute/PRTF services to the residents.

SUPERVISION

Supervision Received

This supervision is supervised by the Executive Director with close assistance from the Chief Operating Officer (COO). In the Executive Directors absence reports to the Chief Operating Officer (COO).

Supervision Exercised

Provides supervision to the Assistant Administrator Nursing Supervisor and Clinical Supervisor. Supervision will be provided in an individual and group format. The Administrator will document supervision activities which will be used to evaluate employee performance.

RESPONSIBILITIES

• The Administrator shall meet and maintain all standards and procedures for the provision of care and services to residents.
• Work closely with the Medical Director to ensure health care practices are implemented and followed.
• Supervise train and evaluate staff provide retraining and evaluate staff performance. They will train program and agency staff to best support the needs of the acute care program and promote crisis prevention across various programs in CCS.
• The Administrator will be trained in crisis prevention and intervention techniques to best support the program.
• The Administrator may be asked to assist in participation in the seclusion and restraint practice as needed. The expectation is that the administrator is willing to assist and help support the staff and program which could involve being in dangerous incidents or situations that happen on the unit
• Responsible for scheduling staff to ensure adequate client supervision and support. Review and verifytime sheets.
• Is accessible by cell phone for emergency purposes and provides reasonable support documentation and followup in a timely manner if needed. Develops and participates in an oncall schedule for such purposes.
• Is knowledgeable about personnel policies and applicable rules and standards of other pertinent regulatory agencies such as OSHA.
• Develop implement and follow policies and procedures relevant to the operation of the facility that meet state requirements as well as any other requirements of other licensing certifying or insuring organizations.
• Maintains uptodate personnel client and program records including the accounting of clients and facility funds training and activity records medical and health supports.
• Works closely with the Nursing Supervisor to ensure that medications are dispersed in accordance with relevant rules/statutes stored and disposed of appropriately. Ensures that the Medication Administration Records are recorded appropriately.
• Works closely with the Nursing Supervisor to monitor the use of Seclusion and Restraints ensuring that relevant state rules/requirements are followed. Submits Seclusion and Restraint reports as required.
• Assures that house supplies (program & client) are purchased in a timely manner maintained in adequate supply and stored in a safe and sanitary manner.
• Work closely with insurance companies including activities related to facility and provider credentialing and insurance billing preparation.
• Oversees compliance of household monthly budget petty cash and facility accounts and associated reporting CCS financial personnel.
• Assures that evacuation drills are conducted according to OAR requirements.
• Maintains professional confidentiality of personnel clients and the program(s).
• Coordinates and maintains a professional relationship with all staff and others providing services to residents.
• Work with the Executive Director to plan agency goals and objectives regarding delivery of services.
• Follow the grievance process for all complaints submitted and work diligently to resolve the complaints.
• Assist the Chief Financial Officer in the development of the budget.
• Ensure that the agency is meeting or exceeding all the requirements for the relevant OARs.
• Work with contracted prescribers to put together schedules and ensure that the service delivery is well coordinated for prescribers and the customers they see. Consult with prescribers to coordinate medical treatment.
• Ensure that all paperwork is completed by all staff and is timely and professional and provide supervision when that goal is not being met.
• Reports all cases of abuse or neglect to the correct agency.
• Provide utilization management for adults needing higher levels of care.
• Schedule and participate in meetings with other agencies to ensure continuity of service delivery and ensure that CCS is highly regarded by community partners.
• Participants in all internal administrative meetings. Holds regular staff meetings.
• Communicates with members of the public to coordinate work programs inform the public about our services and speak with groups about the services and/or specific areas of mental health services.
• As requested serve on various boards or committees in the community as it relates to program services.
• Assist the Chief Financial Officer in ensuring that there is a good working relationship between clerical and clinical staff and the lines of communication are left open.
• Transport customers as needed.
• Receive and promote all training as needed.
• Other duties as assigned.

QUALIFICATIONS

Education and/or Experience

Bachelors degree (masters preferred) in a health care related field.

A minimum of five 5 years of progressive experience in a health care related field preferably medical.

Prior experience of directly or indirectly supervising a minimum of 15 employees.

Certifications

None required.

Other Skills and abilities

• Use a computer for wordprocessing basic spreadsheet accounting and forms development.
• Establish and maintain an accessible and uptodate filing system for clients personnel and program information.
• Read and research related technical materials and write clear plans and proposals.
• Act appropriately and independently.
• Organize and establish priorities.
• Problem solves complex issues by developing alternatives and solutions.
• Negotiate conflicts and resolve problems.
• Interact and relate to clients staff and others with professionalism respect and dignity.
• Work with clients experiencing crisis situations.
• Work effectively with community and state officials.
• Knowledge of the diagnosis and treatment of mental illness and principles of counseling or ability to acquire such knowledge.
• Knowledge of administrative principles including budgeting personnel human resources and supervision.
• Ability to learn and implement CCS procedures regulations and requirements with respect to procurement budget safety operations and organization.
• Ability to communicate and coordinate well with a diverse population including staff members professional consultants agencies customers and members of the public.
• Must be able to communicate effectively in both verbal and written formats. Must have the ability to present and exchange information internally across teams and coworkers and externally with customers and the public. Information communicated ranges from routine/basic to complex and confidential.
• The position requires the handling of highly confidential information. Must adhere to rules and laws pertaining to client confidentiality.

CRIMINAL BACKGROUND CHECKS

Must pass all criminal history check requirements as required by ORS 181.536181.537 and in accordance with OARthrough.

In addition to a preemployment background check each employee volunteer and contractor shall be checked monthly against the OIG and GSA exclusion lists as well as other federal and state agency lists. If it is discovered that an employee volunteer or contractor is excluded or sanctioned it will be the cause for immediate termination of employment volunteering or the termination of the contract.

PERSONAL AUTO INSURANCE

Must hold a valid drivers license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes travel between

business offices and the community to attend required meetings and training.

Must show proof of $300000 or more liability coverage for bodily injury and property damage and maintain said level of coverage for the duration of employment at CCS.

The employees insurance is primary with CCS insurance being secondary. CCS reserves the right to deny any employee the use of a vehicle owned by CCS.

PREHIRE DRUG SCREEN

PHYSICAL DEMANDS

While performing the essential duties of this job the employee is regularly required to use office automation including computer and phone systems that require find manipulation grasping typing and reaching.

The employee is also regularly required to sit talk and hear; use hands and fingers and handle or feel. The employee is occasionally required to stand walk reach with hands and arms stoop kneel and/or squat when adjusting equipment or retrieving supplies.

The employee may occasionally lift and/or move up to 30 pounds; specific vision abilities required for this job include close vision peripheral vision distance vision and the ability to adjust focus.

The employee should possess a valid drivers license for vehicle travel when working on behalf of the agency.

Reasonable accommodation may be made to enable persons with disabilities to perform the essential functions of this position. Must be willing to work a flexible work schedule depending on community and resident needs.

WORK ENVIRONMENT

Work is performed in an office environment as well as in the community. The noise level in the office environment is usually moderate but occasionally one may be exposed to loud noises. The noise in the community including the homes of customers is often difficult to predict. Occasional out of area travel and overnight stays will be required for attendance at meetings and training.

However the employee also will be required to work in the community. Handicap access may not be available at all places where this position must go. There are some situations where this position may be required to respond to environments where a client is in crisis. The environments in these situations are difficult to predict and may be in uneven terrain.

This position exposes the employee to the everyday risks or discomforts which require normal safety precautions typical of such places as an office.

Community Counseling Solutions

IS AN EQUAL OPPORTUNITY EMPLOYER

MEMBER OF NATIONAL HEALTH SERVICES CORPORATION