Admin and Accounting Assistant
Admin and Accounting Assistant
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Job Description
Job Title: Admin Assistant
Industry: Property Maintenance
Employment Type: PartTime 10 hours per week 2 hours per day)
Work Arrangement: Remote
Role Overview
As a Remote Data Entry & Admin Assistant you will provide essential administrative and data entry support for a growing property maintenance company. You will be responsible for data entry basic reconciliation assisting with process documentation and offering backup support to other staff members. Using MYOB and Excel you will ensure accuracy in financial data and contribute to improving operational efficiency. This role is ideal for someone detailoriented proactive and comfortable working independently in a remote setting.
Key Responsibilities:
Data Entry & Record Management: Accurately input and update financial and operational data in MYOB and spreadsheets.
Financial Reconciliation: Assist in verifying and reconciling invoices expenses and transactions to ensure accurate records.
Administrative Support: Provide general office support including managing emails organising digital files and assisting with routine tasks.
Process Documentation: Assist in writing and updating procedures and workflow documentation to improve team efficiency.
Team Backup Support: Offer administrative coverage for team members as needed ensuring smooth daily operations.
Key Performance Objectives (KPOs) and Success Metrics
First 30 Days Onboarding & Familiarization
Learn and understand the property maintenance company s workflow and key operational tasks.
Get trained on MYOB Excel and companyspecific data entry requirements.
Accurately enter and update property and financial data in MYOB and spreadsheets with 95 accuracy.
Start reconciling basic financial transactions ensuring records are errorfree.
Assist in drafting at least one key process document (e.g. invoice entry or reconciliation).
Success Metric: Complete training achieve 95 data accuracy and contribute to process documentation.
First 60 Days Gaining Independence & Improving Efficiency
Process all assigned data entry tasks within set deadlines without supervision.
Support financial reconciliation efforts by verifying invoices and payments in MYOB.
Assist in creating at least three procedure documents to improve team efficiency.
Identify and suggest one process improvement in the workflow.
Begin coordinating with other staff members offering administrative backup as needed.
Success Metric: Independently handle daily tasks reduce errors in reconciliations and complete three documented procedures.
First 90 Days Operational Excellence & Process Optimization
Fully manage assigned data entry and reconciliation responsibilities with minimal supervision.
Provide reliable backup support for other administrative functions such as email handling and report generation.
Ensure financial reconciliation is completed within company timelines with discrepancies resolved within 48 hours.
Assist in standardising and organising process documentation for future training purposes.
Achieve 100 compliance with data entry deadlines and maintain an accuracy rate of 98.
Success Metric: Independently maintain daily operations support reconciliation processes and establish a streamlined documentation system.
One Year Continuous Improvement & Increased Value
Establish yourself as the goto person for data entry reconciliation and procedural documentation.
Identify at least three efficiency improvements in administrative and financial processes.
Assist in implementing automated solutions or shortcuts to streamline repetitive tasks.
Expand role responsibilities potentially taking on more hours or specialized tasks (e.g. reporting deeper financial analysis).
Provide training support for new staff by documenting best practices and workflows.
Success Metric: Become a key team member contribute to business improvements and demonstrate readiness for expanded responsibilities.
Requirements
Experience in data entry and general administrative tasks 1 year preferred).
Basic proficiency in Excel (formulas sorting data organization).
Familiarity with MYOB for data entry and reconciliation (training can be provided).
Strong attention to detail and ability to maintain 98 data accuracy.
Ability to work independently in a remote setting while collaborating with the team.
Excellent written communication skills for documenting processes and procedures.
Tools & Software Used
MYOB (for financial data entry and reconciliation)
Microsoft Excel (for tracking and organising data)
Google Workspace or Microsoft Office (for documentation and communication)
- Email & Online Collaboration Tools (for team support and coordination)
Experience in data entry and general administrative tasks 1+ year preferred). Basic proficiency in Excel (formulas, sorting, data organization). Familiarity with MYOB for data entry and reconciliation (training can be provided). Strong attention to detail and ability to maintain 98+ data accuracy. Ability to work independently in a remote setting while collaborating with the team. Excellent written communication skills for documenting processes and procedures. Tools & Software Used MYOB (for financial data entry and reconciliation) Microsoft Excel (for tracking and organising data) Google Workspace or Microsoft Office (for documentation and communication) Email & Online Collaboration Tools (for team support and coordination)
Employment Type
Full Time
