Administrative Assistant ETOL

Job Summary
Responsible for providing administrativelevel secretarial and clerical service to students faculty and staff; performing a variety of clerical and administrative support for programs departments and other offices; filing and maintaining official college records; and communicating new and/or changes in procedures.

Essential Duties And Responsibilities
Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers. Plans conferences. Composes notices minutes and resolutions. Acts as custodian of college documents and records. Directs preparation and filing of legal documents with government agencies to conform to statutes. Schedules appointments gives information to callers takes dictation composes and types correspondence reads and routes incoming mail and performs other administrative and clerical duties. Works with word processing spreadsheet and database software to complete administrative tasks. Composes and types routine correspondence and prepares materials for special events such as invitations guest lists RSVPs programs etc. Files correspondence and other records. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. Schedules appointments and makes changes to calendar as necessary. Greets visitors ascertains nature of business and directs visitors to appropriate person. Arranges travel schedule and reservations. Compiles and types statistical and budget related reports maintains related databases and enters new data. Schedules room reservations meetings and records minutes of staff meetings and makes copies of correspondence or other printed materials. Accesses inputs and retrieves information from computer. Prepares outgoing mail. Produces information by transcribing formatting inputting editing retrieving copying and transmitting text data and graphics. Orders and stocks office supplies as necessary and processes purchase of such items. Processes a variety of documents forms and files. Handles sensitive and extensive confidential information. Attends the workplace regularly reports to work punctually and follows a work schedule to keep up with the demands of the worksite. Completes duties and responsibilities in compliance with college standards policies and guidelines. Promotes positive morale and teamwork within the functional unit and provides exceptional customer service to students faculty and the community. Uses interpersonal skills and makes sound judgments to decide how duties and responsibilities are completed between coworkers the supervisory chain faculty staff students and customers. Completes all required training and professional development sessions sponsored by Texas Southmost College TSC . Supports the values and institutional goals as defined in the Colleges Strategic Plan. Assists with the process for systematic review and evaluation of the planning unit per the model adopted by the college including the development and monitoring of outcomes and plans of action for improvement based on the assessment of those outcomes and plans. Working hours may include evenings holidays or weekends depending on deadline requirements and special events. Performs duties and responsibilities within a hightech alldigital environment. Performs other duties as assigned.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand. The employee is occasionally required to walk; sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb or balance; stoop kneel crouch or crawl; talk or hear; and taste or smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.