Administrative Assistant 1
Administrative Assistant 1
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Job Description
HI
Hope youre doing well
This is Pankaj from 4P Consulting please see details below job description
Job Title: Administrative Asst 1
Company: 4P Consulting Inc.
Location: APC HQ Birmingham AL (onsite)
Contract : 6Months
JOB SUMMARY
This position is responsible for providing administrative support to the Alabama Power Public Relations team and will be responsible for timekeeping expenses scheduling and office support. Additionally the successful candidate will assist with the creative services tracking system and project management ensuring contractor and vendor invoices are in compliance and billed to the correct client. This is a creative communications team so strong communication and interpersonal skills are key to success.
JOB REQUIREMENTS
Expense and PCard statement management
Manage check requests and invoice processing
Manage telephone coverage and mail distribution for department
Perform budget management tasks (preparation research and reconciliation)
Work with new employees to set up badges parking office space etc.
Monitor and assist with creative services tracking system; project management and monthly reconciliation
Maintain supply room order/accessibility; Order and maintain office supplies and submit facilities work orders when needed
Assist with meeting and travel arrangements as needed
Calendar and coordinate department meetings as needed
Understand general accounting processes and POET departmental coding
Other duties as assigned
JOB QUALIFICATIONS
Education Knowledge Skills and Abilities
High school diploma or equivalent preferred
Excellent planning and organizational skills
Exceptional written and verbal communication skills are required
Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required
Proficiency in Southern Company systems required priority to candidates who are familiar with Enterprise Foundations and Oracle HCM
Proficiency in the Microsoft Office software suite required; Ability to quickly pick up new digital tools and technology is key to success.
Ability to work in a team environment with diverse disciplines and backgrounds
The ability to maintain a positive attitude and a commitment to providing excellent customer service
Demonstrates good time management skills willing to work with others and/or taking on additional responsibilities to meet critical deadlines
Demonstrate behaviors consistent with Our Values Safety First Intentional Inclusion Act with Integrity Superior Performance.
Thanks and Regards
Sr. Talent Acquisition Specialist
Pankaj Mishra
Employment Type
Contract
