Team Coordinator
Team Coordinator
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Job Description
About the Opportunity
As the Team Coordinator Operations you will play a key support role across all Minderoo teams. You will work closely with Executive Assistants and Coordinators completing critical daytoday tasks particularly in peak periods or periods of staff leave.
Harnessing your enthusiasm agility and attention to detail will be key as you juggle diaries priorities and projects with no two days looking the same.
Reporting to the Executive Assistant Operations your responsibilities will cover:
- Management of merchandise inventory ensuring adequate stock levels and timely restocking.
- Coordination and set up of events team offsites and partner events including catering room layout IT etc.
- Assisting with travel bookings particularly group and urgent travel and providing coverage and support to the Travel Coordinator as required.
- Supporting with Executive Assistant responsibilities during periods of leave and peak periods ensuring continuity of support with calendar management travel minute taking printing binding and other ad hoc support for senior executives.
- Assisting with procurementrelated tasks providing coverage and support to the Procurement Coordinator as required.
- Providing regular reception backup cover ensuring a professional and welcoming environment for visitors and staff.
- Other team administration and project requests as required.
Qualifications :
About You
At Minderoo Foundation our values are at the heart of everything we do. They inform our work our interactions and our decision making so first and foremost we are looking for someone who aligns with our values and is passionate about the work we do.
In terms of your background and skills you will have:
- A Diploma in Business Operations with 25 years experience in administration support roles.
- Proficiency in Microsoft Office Suite including Outlook SharePoint Excel PowerPoint and Microsoft Teams.
- Experience managing complex travel bookings and managing executive calendars.
- Experience with procurement and expense management platforms desirable.
- Exceptional oral and written communication skills with experience engaging with all levels of an organisation particularly senior executives.
- Demonstrated ability to build relationships and collaborate effectively with stakeholders.
Ultimately you will be a team player with a strong work ethic who thrives on challenges and embraces change with a positive mindset. Your ability to remain highly organised and ensure accuracy and completeness in all tasks will see you succeed.
Additional Information :
Benefits
Flexible Working
Attractive Parental Leave
Next Steps
Please attach your resume and a cover letter explaining why you interested in this opportunity.
Applications close: Friday 28th March.
Please note we reserve the right to extend closing date and/or close applications early should a suitable candidate be identified.
Please refer to our Privacy Policy.
Minderoo Foundation embraces Equal Opportunity and promotes diversity. We actively encourage Aboriginal & Torres Strait Islanders people of all backgrounds ages sexual orientation and those with Disability to apply.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
