Personal Assistant 1-year contract
Personal Assistant 1-year contract
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Job Description
Get to Know the Team
Join our senior management support team where we ensure seamless operations for our senior executives. We are committed to maintaining an organised and efficient workspace which helps create organisational success.
Get to Know the Role
You will provide comprehensive administrative support to an Executive from our leadership team.
This role will be onsite at Grab office.
The Critical Tasks You Will Perform
You will:
- Manage and organize a busy calendar of appointments resolving scheduling conflicts.
- Prepare and submit expense reports accurately and promptly.
- Compose and handle confidential correspondence.
- Arrange complex travel plans including itineraries and agendas and compile necessary documents for travelrelated meetings.
- Coordinate the Executives travel schedules ensuring all bookings are aligned.
- Communicate with internal and external stakeholders on behalf of the Executive.
- Research prioritise and follow up on issues and concerns determining the appropriate response.
- Facilitate communication between the Executives office and internal departments.
- Keep the Executive informed of upcoming commitments and responsibilities.
- Build and maintain essential relationships managing communications diplomatically.
- Complete critical tasks such as drafting acknowledgment letters and personal correspondence.
- Prioritise conflicting needs on projects to successful completion often under deadline pressures.
Qualifications :
Essential Skills You Will Need
- Calendar Management: Experience in managing complex calendars and resolving scheduling conflicts.
- Expense Reporting: Proficiency in preparing and submitting accurate expense reports.
- Confidential Correspondence: Ability to handle confidential correspondence with privacy.
- Travel Coordination: Expertise in arranging detailed travel plans and compiling necessary documents.
- Stakeholder Communication: Experience in navigating communications across stakeholders on behalf of the Senior Executive.
- Prioritization: Skill in researching and addressing incoming issues to determine appropriate responses.
- Interdepartmental Coordination: Capability to facilitate communication between departments.
- Executive Support: Experience in keeping senior executives informed and prepared for commitments.
Additional Information :
Life at Grab
We care about your wellbeing at Grab here are some of the global benefits we offer:
- We have your back with Term Life Insurance and comprehensive Medical Insurance.
- With GrabFlex create a benefits package that suits your needs and aspirations.
- Celebrate moments that matter in life with loved ones through Parental and Birthday leave and give back to your communities through LoveallServeall (LASA) volunteering leave
- We have a confidential Grabber Assistance Programme to guide and uplift you and your loved ones through lifes challenges.
- Balancing personal commitments and lifes demands are made easier with our FlexWork arrangements such as differentiated hours
What We Stand For at Grab
We are committed to building an inclusive and equitable workplace that enables diverse Grabbers to grow and perform at their best. As an equal opportunity employer we consider all candidates fairly and equally regardless of nationality ethnicity religion age gender identity sexual orientation family commitments physical and mental impairments or disabilities and other attributes that make them unique.
Remote Work :
No
Employment Type :
Contract
Employment Type
Contract
