IT Applications Administrator

This position is within the Office of Innovation & Technology (OIT) the central IT agency for the City of Philadelphia and assigned to the Department of Planning and Developments (DPD) IT unit. DPD regularly engages with the public city officials and a wide array of stakeholders to obtain input on the formulation of neighborhood district and housing plans and to communicate the work of the department with the public. The Department of Planning and Development is made of up multiple divisions including Philadelphia City Planning Commission (PCPC) Philadelphia Historical Commission (PHC) Art Commission Zoning Board of Adjustment (ZBA) Development Services Division of Housing and Community Development (DHCD) and partners with the Philadelphia Housing Development Corporation (PHDC).  This position is supported by the Operations Transformation Fund (OTF). The OTF is a $10 million internal City fund which is investing in transformative municipal projects through Fiscal Year 2023. Across different City departments OTF projects are implementing peoplecentered and sustainable solutions that focus on efficient and equitable service provision to benefit Philadelphians. OTF project teams receive ongoing support and assistance from the Citys Office of the Chief Administrative Officer (CAO) which manages the OTF and participate in activities as a cohort.

The primary responsibility of this position is providing application support from a business perspective. This position serves as a business knowledge expert that has in depth knowledge of the various business applications (Office 365 Zoom WebX Eclipse etc) deployed within the department. This position is responsible for user acceptance testing and training end users when upgrades and enhancements are developed for these applications. In addition this position will participate in the installation and maintenance of business applications. This position supports end users in their daily use of these applications. Assist in the setup and support of virtual conferencing meetings using various platforms and technologies. Ensure continuity and seamless meeting experience for attendees. Aid staff with virtual conferencing related issues and facilitate resolutions. Work with outside vendors to resolve issues and perform updates/upgrades as needed. 

Essential Functions
Customer Relations and Help Desk:
    Receive incident and information requests from end users for business application services and responds to the requests either by resolving on point of contact or referring the request to the most appropriate person for resolution.
    Monitor the progress of the request from inception to resolution.
    Keep end users informed of the progress of their requests.
    Escalates support requests per DPD IT guidelines; based on knowledge of the business impact of the reported problems.
    Keeps IT management informed regarding problems and issues.
Support for Boards Administration Unit.
    Provides primary technical assistance with recording all of the Departments virtual public hearings (Zoom) and posting all video hearings on the Citys public platform (YouTube) channel for public access. 
    Works directly with Boards Administration staff and management to efficiently carry out this mandatory program which is now required by City ordinance. 
    Coordinates with OITs Web & Creative Services Team for necessary credentials and access to the Citys YouTube channel.  
    Manages recordings throughout the entirety of all public hearings which occasionally may run past normal working hours; informs all participants that meetings are recorded and will be shared online for the public to access; manages Zoom waiting rooms when necessary.
    Carries out the above duties in accordance with OITs Guidance for Boards and Commissions: Recording Virtual Public Meetings and Ensuring Public Access.
    Performs related duties as required.
Software Administration and Support:
Lead or assist with:
Install configure and maintain:
    Operating systems application software and apply patches and product updates.
    Analyze troubleshoot and resolve system/application software networking telecom and other related issues.
    Maintain network administration as supported by IT departments for DHCP DNS etc.
    Perform system image and data backups and recovery and administer backup and recovery processes and procedures.
    Monitor IT software environments to help maintain highly available systems and applications.
    Configure and maintain Active Directory (AD) including local group policies.
    Maintain PC and server security software such as antivirus software.
    Test upgrades changes & enhancements to business applications. Develop and administer test plan/documents.
    Train end users on the use of business applications. Develop provide and maintain training materials/documents
IT Operations Administration:
Lead or assist with:
    Create and maintain project plans action lists and other documents as required.
    Provide various reports in Microsoft Word Excel or other software.
    Maintain record of vendor support and maintenance contracts and serve as point of contact. 
    Support and administer system security.
    File conversions between various source file types.
    Support Business Continuity and Disaster Recovery planning.
    Work some nonstandard work hours to support system and application upgrades deployments and resolution of major hardware or software incidents.
    Other duties as assigned.

Competencies Knowledge Skills and Abilities
    Learn business and operations of the Department and related agencies as required to perform duties.
    Work as a member of a team and communicate effectively both orally and in writing.
    Use logic and analysis to solve systems and application problems.
    Establish and maintain effective working relationships.
    Respond promptly to customer and management needs.
    Apply new technologies and system changes.
    Demonstrate flexibility while working in a changing business environment.
    Work within standard documented procedures.
    Prioritize competing requests for service.
    Provide training to business users as necessary.
    Define and prioritize problems and manage workload without direct supervision.
    Multitask
    Work productively
    Think critically
    Work with minimal supervision and take initiative
    Speak publicly to communicate technical and business terminology
    Display of professionalism during interactions
Basic Knowledge of:
    Windows Operating Systems
    Zoom Teams WebX virtual meeting platforms
    An email system and collaboration tool
    Networking and LAN/WANS
    Cabling and fiber optics
    Managing software assets
    Maintaining multiple equipment in a large office environment
    PC and server security protocols
Desired but Not Required:
    Determining requirements and specifications for hardware and equipment including servers PCs storage network telecom and other related IT infrastructure.
    Systems and application monitoring
    Project Management methods processes procedures techniques and tools
    Quality Assurance processes
    Working knowledge of Microsoft Access Visio and Project
 

Qualifications :

    Minimum of two 2 years of experience providing software support services to end users experience working with sFTP applications preferred
    Associates degree in Computer Science Business Administration Information Systems or a related technical discipline.
    Experience with relevant tools such as MS Outlook Excel Project PowerPoint and Visio.
    Experience working in a large governmental environment preferred.
    Any equivalent combination of education and experience determined to be acceptable by the IT Director.
 

Additional Information :

Salary Not to Exceed: $50000

Starting salary to be determined based on experience and qualifications.

Important: To apply candidates must provide a cover letter and a resume.

Work Setting: inperson (onsite)

Discover the Perks of Being a City of Philadelphia Employee:
   We offer Comprehensive health coverage for employees and their eligible dependents
   Our wellness program offers eligibility into the discounted medical plan
   Employees receive paid vacation sick leave and holidays
   Generous retirement savings options are available
   Pay off your student loans faster As a qualifying employer City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
   Enjoy a Free Commute on SEPTA Starting September 1 2023 eligible City employees will no longer have to worry about paying for SEPTA public transportation. Whether youre a fulltime parttime or provisional employee you can seize the opportunity to sign up for the SEPTA Key Advantage Program and receive free Key cards for free rides on SEPTA buses trains trolleys and regional rails.
   Unlock Tuition Discounts and Scholarships The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10 to 40 on your educational expenses extending not only to City employees but in some cases spouse and dependents too!
Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial wellbeing and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22 2023 vaccinations are no longer required for new employees that work in nonmedical nonemergency or patient facing positions with the City of Philadelphia. As a result only employees in positions providing services that are patientfacing medical care (ex: Nurses doctors emergency medical personnel) must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race ethnicity color sex sexual orientation gender identity religion national origin ancestry age disability marital status familial status genetic information or domestic or sexual violence victim status. If you believe you were discriminated against call the Philadelphia Commission on Human Relations ator send an email to
 

Remote Work :

No

Employment Type :

Fulltime