Business Accounts Administrator
Business Accounts Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
3years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is a remote position.
Business & Accounts Administrator
As the Business & Accounts Administrator you will play a pivotal role in ensuring smooth administrative operations and financial accuracy within the company. This position requires strong organisational skills attention to detail and the ability to effectively manage client relationships and accounts. You will support both administrative and financial functions contributing to the overall efficiency and success of the business.
Key Responsibilities
1. Job Scheduling
- Schedule jobs in Tradify ensuring plans and details are entered correctly.
- Provide applicators with all necessary job details to ensure efficient completion.
2. Administrative Duties
- Manage administrative tasks including monitoring the accounts and admin inbox completing subcontractor packs & SWMS and adding new client accounts.
- Raise purchase orders and oversee accounts receivable.
- Assist with booking travel purchasing stock and office consumables.
- Maintain accurate project records office files and confidential documents.
3. Customer Service & Client Care
- Act as a key liaison for internal and external stakeholders ensuring smooth communication.
- Provide proactive client communication and resolve issues efficiently.
- Assist in managing the CRM system responding to leads and ensuring uptodate contact records.
4. Financial Support & Reporting
- Ensure accurate invoicing job costing and financial reporting to support business performance.
- Work with the Managing Director and Exact Accounting for monthend reporting.
- Maintain budgets and forecasts ensuring timely reporting for operational needs.
5. Debt Recovery
- Manage outstanding client accounts taking necessary actions to recover unpaid balances.
- Maintain positive client relationships while ensuring prompt payment.
- Escalate unresolved accounts to the Managing Director as needed.
6. Compliance & Safety Support
- Ensure proper documentation of safety records and support compliance initiatives.
- Assist in organising employee training to uphold workplace safety standards.
7. Ad Hoc Tasks
- Provide support on special projects and during staff leave as directed by the Managing Director.
Requirements
Must Have:
- 3 years of experience in administration office management or accounts management.
- Proficiency in Tradify Xero and Microsoft Excel.
- Strong attention to detail ensuring accuracy in scheduling recordkeeping and financial reporting.
- Ability to multitask and prioritise tasks in a fastpaced environment.
- Strong problemsolving and decisionmaking skills.
- Excellent written and verbal communication skills with the ability to build relationships with clients suppliers and internal teams.
- Ability to work independently while supporting team objectives.
Nice to Have:
- Relevant qualifications in administration accounting or office management.
- Experience with CRM systems and lead management.
Benefits
- Australian clients and Australian hours (giving you great experience and an early finish!
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
At least 3+ years experience in Administration; Scheduling Proficiency in CRM and ERP systems, with demonstrated experience in data management and system administration; Intermediate Word and Excel skills; Excellent verbal and written communication skills; Ability to work under pressure and meet deadlines.
Employment Type
Full Time
