Office Manager
Office Manager
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Job Description
ABOUT US
Signaturit Group is the Europeen champion of complete and secure digital transactions. Thanks to a modular platform we automate transactional processes from identity verification and KYC to electronic signature and legal archiving. More than 100 thousand customers rely on our solutions to accelerate their business activities while optimizing their operations.
As a certified Trusted Service Provider we control over 35 million documents and carry out more than 180 million signatures a year guaranteeing security compliance and legal value.
In France you may know us as Universign (for electronic signatures) and VIALINK (for client onboarding and KYC).
Today more than 400 experts and passionate professionals based in Paris Barcelona and Valencia are working every day towards our shared success.
What you will do at Signaturit
Office Management
- Ensure the smooth running of the office: Ordering of office supplies arranging maintenance of the office equipment kitchen supplies etc and act as point of contact for landlord security building maintenance cleaning company and other external services.
- Reception duties: Distributing mail and organizing courier service greeting visitors.
- Implement and improve processes to enhance office efficiency.
- Support HR team in the onboarding of new employees: Manage office access cards and update the inventory of equipment and welcome packs.
- Act as a point of contact for our internal IT Helpdesk and communications providers as well as administration tasks related to these.
- Help the finance department with administrative tasks.
- Coordinate with HR team Safety requirements liaising with external suppliers and building security including coordinating evacuation tests and keeping the staff informed about security regulations.
- Support the Legal and Security departments in the different audits.
- Support the planning and of internal events and organize employee activities like gifting and catering for special occasions.
- Coordinate travel arrangements including flights trains accommodation for our employees.
Event Coordination
What skills will make you perfect
- 3 years proven experience in Administration as an Office Manager
- Fluent in French English and Spanish is required
- Team player friendly able to comfortably interact with management colleagues and external parties.
- Availability to work from the office from Monday to Friday during regular office hours.
- Excellent work attitude and proficient team player organizational and time management skills
- Ability to take initiative multitask and prioritize tasks effectively with a problemsolving attitude being flexible and highly accurate.
Indicative Interview Process (may vary if needed but well try our best to anticipate and inform):
- HR Discovery Call 30 min)
- 1st interview with our business (direct report)
- 2nd interview with our business
- Reference check
Why Join Us
Intensive working day on Fridays July and August.
Health insurance for the employee and discount for children
Flexible compensation plan with Cover Flex
Birthday off
Referral bonus
Technical training with specialized platforms
English classes with native teachers
Catering service at the office
Join Our Vision
Be part of Signaturit Groups journey to revolutionize digital transactions across Europe and beyond. We are excited to welcome fresh talent who are eager to make a meaningful impact in the digital world.
For more information explore our website and discover how you can contribute to our mission.
We are looking forward to meeting you!
Employment Type
Full Time
