Logistics Officer

Roles and responsibilities

• Prepare comprehensive tender documentation ensuring compliance with regulatory and organizational standards.
• Coordinate with the Contracts and Procurement team to execute procurement plans, including submission of relevant documents.
• Monitor the procurement process and follow up for the timely issuance of Purchase Orders (POs) and contracts.
• Manage and coordinate the logistics of transportation, storage, and delivery of goods, ensuring adherence to timelines and compliance with health standards.
• Distribute supplies to health centres based on their logistical needs and monitor deliveries to ensure they meet contract terms.
• Follow up with Warehouse team and suppliers for inbound orders for Furniture’s & domestics items.
• Act as the primary interface with vendors for all procurement-related issues, including invoice submissions and follow-ups.
• Manage and co-ordinate logistics including arranging transport, storage, delivery with suppliers to ensure adherence to agreed timelines and destinations.
• Distribute stocks to health centres based on their logistical requirements, ensuring that necessary supplies are delivered promptly and aligned with health centre needs.
• Monitor stock items, analyse usage trends, and place timely orders to maintain optimal inventory levels, preventing shortages or excess stock
• Conduct site visits to health centres to verify and assess furniture and equipment requests, ensuring requirements align with facility needs and organizational protocols before approval.
• The ability to notice discrepancies, damages, or issues with assets.
• Familiarity with the furniture catalogue, including specifications, materials, dimensions, confidently explain the options available.
• Proficiency in documenting the condition of assets accurately and comprehensively, using both written and digital tools.
• The ability to analyze data regarding asset conditions and make informed decisions or recommendations based on inspection findings.
• Keeping track of assets, inspection schedules, and reporting needs to maintain an effective verification process.
• Prepare detailed inspection reports for furniture requests, documenting findings and recommendations to facilitate informed decision-making regarding approvals.
• Provide proper information & explain the furniture catalogue to end users and to support to creation of purchase request in system.
• Reviewing purchase orders and shipping documents to ensure accuracy.
• Raise Purchase Requisition in Oracle ERP System against Call off agreement according to the current inventory.
• Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
• Support stakeholders in conducting annual stock counts and inventory assessments within warehouses and health centres, addressing discrepancies as necessary.

Desired candidate profile

• Bachelor’s degree in business administration, logistics, finance, or any equivalent professional discipline.
• Minimum 7 years of Logistics experience, of which 5 years of similar experience in Logistics Management including inventory, purchase, sourcing, and contract management is required within the government sector in healthcare entities in Qatar.
• Proficiency in ERP software and other logistics management tools.
• With GCC Experience
• With Valid Qatar Driving License
• Inventory/Logistics Management.
• Asset Verification & Inspection skills.
• Microsoft Presentation and Excel skills.
• Ability to under pressure and handle multiple tasks simultaneously.
• Experience in Oracle Inventory and Sourcing module.
• Hands-on experience on WMS system.
• Mandatory English reading and communication skill.