Human Resources Coordinator -

SUMMARY

A privatelyowned MillerKnoll Certified Dealer DIRTT Certified Construction Partner Architectural Walls and Commercial Flooring provider. We have offices in Vancouver Edmonton Winnipeg Toronto and a head office in Calgary. We prioritize people productivity and value to create more than a place to work— we create a space to succeed.

We're proud of our halfcentury legacy as a company. Our talented people have brought us to where we are today. COI is and has been honoured to have a passionate team that's committed to creating exceptional spaces that inspire you to be your best.

JOB PURPOSE

The Human Resources Coordinator assists with recruitment and interview process. Tracks status of candidates in HRIS and responds with followup letters at the end of the recruiting process. Schedules meetings and interviews as requested by the hiring managers. Their main duties include providing administrative support to employees assisting the HR Manager with recruiting candidates to fill open roles and providing administrative assistance including payroll and HR reporting functions.

FUNCTIONAL DUTIES

Recruitment and Onboarding

• Assist with the recruitment process by identifying candidates performing reference checks and issuing employment contracts.
• Coordinate the fullcycle recruitment process including posting jobs screening resumes conducting phone interviews coordinating with candidates booking in person / remote interviews and conducting reference checks.
• Facilitate candidate coordination and communication throughout the hiring process.
• Manage the recruitment closeout process including declining unsuccessful candidates and closing job postings.
• Assist with the creation and delivery of employment offer letters/contracts to successful candidates and support the negotiation process.
• Supporting the administrative part of the new hire process (screening contracts updating of HR systems)
• Helping out where necessary during the preboarding and onboarding of employees i.e. staying in touch with them answering their questions sending them relevant material and so on
• Schedule meetings interviews HR events and maintain agendas.
• Perform onboarding support with orientations and update records of new staff.
• Assist with creating efficiencies within the recruitment process.

Administrative Tasks

• General administration and coordination of HR practices. Including letters of employment gathering certifications create bonus letters amendments to offer letters etc…
• Answering all internal and external HRrelated queries and requests
• Assisting with payroll administration
• Maintaining and updating employee records within Payworks
• Assisting with preparation of the termination process
• Scheduling meetings events interviews etc.
• Assist with all internal and external HR related inquiries or requests.
• Assist with payroll and adhoc HR projects.
• Support other assigned functions.
• Keep uptodate with the latest HR trends and best practices.
• Maintain the HR team's calendar (schedule meetings interviews HR events etc.)
• Assist in other Human Resources and general administrative tasks as required
• Maintain the biweekly Employee Announcements and Information communication by completing employee announcements and working with the Marketing team
• Reporting
• Maintain and update HR dashboard.
• Produce and submit reports on general HR activity.
• Maintaining a human resources information system (HRIS) by tracking and reporting on employee data such as sick days vacation days banked overtime and hours worked to ensure accurate timely information can be made available to management and staff.

Policy Review

• Formulating methods to improve employment policies processes and practices as well as recommending changes.
• Assist in the review and update of company policies procedures and Handbook
• Assisting the HR Manager/Director in creating and updating HR policies
• Job Postings and Job Descriptions
• Work collaboratively with the Enterprise leaders to ensure the Job Postings and Job Descriptions are formatted in a consistent template.

Other duties as assigned

OTHER SKILLS/KNOWLEDGE REQUIRED

• Knowledge of HR & Payroll Compliance Legislation payroll systems analytics and best practices as well as employment law and occupational health & safety in various jurisdictions (current locations in BC AB MB ON)
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email MS Office and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decisionmaking and problemsolving skills.
• Ability to maintain discretion with confidential information.
• Superior communication and interpersonal skills.
• Ability to analyze data strong organizational skills demonstrated attention to detail.
• High level of accuracy and attention to detail
• Excellent communication and business writing skills
• Demonstrate inquisitiveness and willingness to pursue process improvement.
• Highly motivated and operates with a sense of urgency to complete responsibilities under limited supervision.

EDUCATION AND CERTIFICATIONS

• A postsecondary diploma/degree in Human Resources and/or related equivalent experience.
• CPHR designation would be considered an asset
• The ability to pass a Criminal Background Check if required.
• SOFTWARE REQUIREMENTS
• Must be proficient in all programs listed below and remain current with periodical upgrading/training:
  • Experience using MS Suite for data analysis and communication (Excel Outlook)
  • Internal Intranet
  • CORE
  • Payworks.

TRAINING

• Company Policies and strategic objectives.
• Processes and procedures of the HR and Payroll team
• Payworks
• Employee Relations and Employment Standards on a National Level

BEHAVIORAL AND NONTECHNICAL SKILLS REQUIRED

• A strong commitment to customer satisfaction.
• Demonstrate commitment to professionalism integrity and sound judgment in business transactions and provide the highest level of customer satisfaction.
• Interpersonal and communication skills to interact effectively with a wide range of people both within and outside the company.
• Outstanding oral and written communication abilities.
• High sense of urgency and ability to multitask and meet tight deadlines.
• An aptitude for technology and the ability to learn.
• Selfmotivated and strong problemsolving skills.
• Demonstrate outstanding interpersonal skills while working with all other teams including clients teammates sales project managers contractors and subcontractors.
• Demonstrate commitment to professionalism integrity and sound judgment in business transactions and provide the highest level of customer satisfaction.
• Excellent attention to detail.
• Highly organized selfstarter and ability to work well in fluid environment.
• Can work both independently and in a teamoriented collaborative environment.
• Strong organizational planning and administrative skills.
• Outstanding written and public speaking abilities.
• Strong understanding of the organization’s products and services as well as target audiences.