Executive assistant
Executive assistant
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Job Description
In the role as an Executive assistant you will become an integral part of a a collaborative team surrounded by supportive and capable colleagues that drives Vattenfalls sustainability agenda. The work environment is fastpaced and dynamic calling for precision integrity creativity and the ability to perform effectively under pressure. You will be able to independently run both shorter and more continuous initiatives e.g. update and maintain Vattenfalls sustainability content on the web and in power point presentations coordinate the units Health & Safety activities run benchmarks etc. Therefore you should be comfortable in making your own decisions.
We constantly develop and refine VFs strategy and processes where sustainability is an integral part which means you will be part of shaping VFs future agenda with extra emphasis on social aspects like human rights and impacts of the energy transition
As Executive assistant you will support the Vice President Sustainability and the Director Sustainable supply chain by organizing all the engagements and performing the administration in a proactive and structured way. This also includes working with the Sustainability Team and organizing the team meetings. You run the VP Sustainability office under minimal supervision with considerable latitude for running own initiatives and independent judgement.
Your tasks and responsibilities include:
- Being the trusted hub for all arrangements that concerns the Vice President Sustainability including maintaining calendar manage emails schedule and prioritize internal and external meetings and make the logistical arrangements necessary.
- Support the Director of Sustainable Supply chains to manage her calendar schedule meetings and make the logistical arrangements necessary
- Being one step ahead in supplying accurate information of internal and external meetings and events.
- Prioritize inquiries and requests in some cases respond or forward to others make judgements and recommendations to ensure smooth daytoday engagements
- Creating and preparing oral and PowerPoint presentations and decision material support with formulating key messages
- Performing analyses benchmarks and preparing presentations for senior stakeholders
- Coordinating management activities of the SF Sustainability Team including organizing (planning preparing and performing) tasks related to the Sustainability Team meetings (incl taking minutes) Health & Safety related activities and secure effective routines
- Providing administrative support including managing invoicing processes expense tracking and reconciliations for the Sustainability department ensuring compliance with financial policies and procedures.
- Act as a liaison and provide support to the Sustainability team
Qualifications :
Your profile
To be successful you will need to have sound judgement analytical capacity multitasking ability and a drive to deliver. You are positive like structure and administration and are interested in people and social interactions and has a passion for sustainability. In addition to that you must be comfortable in making your own decisions. The work environment is fastpaced and dynamic calling for precision integrity creativity and the ability to perform effectively under pressure. In exchange youll become an integral part of a collaborative team surrounded by supportive and capable colleagues that drives Vattenfalls sustainability agenda.
Qualifications.
- Previous experience as an executivelevel assistant or senior team administrator with broad responsibility.
- Academic degree
- Proficient with the full Microsoft 365 suite (Outlook Word Excel PowerPoint Sharepoint etc.) and comfortable to create professional PowerPoint presentations
- Its a plus if you have experience of using SAP or similar financial systems and are comfortable with purchase orders/invoices and financial processes
As a person.
- you have strong verbal written and interpersonal communication skills.
- You have the ability to cope with strict deadlines and pressure
- you have strong organizational and coordination skills.
- you have the ability to prioritize your own workload organize time and tasks efficiently and be proactive.
- You have the ability to undertake research and assimilate and summarize information.
- You learn fast and adapt easily to new circumstances.
- You are a team player but you also can work independently.
Language.
You are fluent in Swedish and in English and have experience from working in multinational teams and organisations.
Additional Information :
We offer a challenging and international work environment and the possibility to work with some of the best in the field. You will be working in interdisciplinary teams and you can always count on support from committed colleagues as Ask and Share concept is essential for the way we work. We offer attractive employment conditions (smart working flexible working hours and a goodworklife balance) and opportunities for personal and professional development. Click here for further information.
Location
Solna
For more information about the position you are welcome to contact hiring manager Annika Ramskld
For more information about the recruitment process you are welcome to contact our recruiter Anna Uppstrm
Trade Union representatives in Sweden via Vattenfalls switchboard. Shahriar Badiei Akademikerna Christer Gustafsson. Ledarna Juha Siipilehto SEKO Anders Bohlin Unionen
We welcome your application in English no later 13 Mars. We kindly request that you do not send applications by any means other than via our website.
At Vattenfall we are convinced that diversity contributes to build a more profitable and attractive company and we strive to be a good role model regarding diversity. Vattenfall works actively for all employees to have the same opportunities and rights regardless of gender ethnicity age transgender identity or expression religion or other belief disability or sexual orientation. Click here for further information.
The security of Vattenfall and its employees is essential. For that reason a preemployment screening will be part of your recruitment process. The screening is based on the role you will fulfill within Vattenfall.
Since Vattenfall is a part of the Swedish critical infrastructure many of our services are security classed. If this position is security classed the final candidates might be subjected to a security vetting process according to the Swedish legislation.
We look forward to receiving your application!
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
