Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
The Executive Assistant is responsible for providing administrative support to one or more executives performing daytoday tasks such as coordinating diaries preparing materials for meetings organizing and managing data and serving as a liaison with other departments. A valuable asset to the executive team the Executive Assistant is expected to communicate effectively display a strong sense of professionalism resourcefulness and the highest degree of confidentiality.
- Maintain diaries within the Executives preferences applying understanding of the executives priorities leniencies and limits helping him/her create a proper balance between commitments
- Facilitate and manage the Executives accessibility and open lines of communication with internal and external networks
- Provide structure and proper prioritization of daytoday administrative activities including key events travel and action items
- Create and maintain reports spreadsheets distribution lists email groups and other necessary documents and database in response to and in anticipation of executives needs
- Prepare and coordinate presentations
- Drive and assist the staging of virtual and inperson events
- Arrange domestic and international travel
- Manage correspondence for and on behalf the executive
- Practice collaboration with all levels within the company develop effective networks with peers as well as external professional groups
- Prepare and submit Executives expense reports aligned with service level agreements
- Conduct research
- Prepare and process departmental expenses and invoices for payment
- Process purchase requests purchase orders invoice coding vendor setup and conduct accounts payable coordination
- Practice confidentiality and maintain high standards of business ethics ensuring strict compliance with company policies
- Collaborate closely with peers to understand and enhance the value of the EA role
- Perform other related projects and duties as assigned
Qualifications :
Minimum Requirements:
- Bachelors degree or 5 years experience in the same industry
- Strong experience working with MS 365 particularly Word Excel Outlook and PowerPoint required
- Highly motivated with ability to function well in a fastpaced environment
- Excellent interpersonal organizational and communication skills
- Strong attention to detail with an ability to deliver accurate documentation and task completion
- Excellent verbal and written communication skills
- Experience drafting reports and correspondence
- Experience managing multiple and changing demands details and deadlines
- Experience working with a global team
- Good understanding of administrative and vendor support functions
- Experience with project coordination and budget tracking
- Experience with Sharepoint is a plus
Attributes:
- Ability to effectively communicate and collaborate within a varied audience and internal and external customers. (Communication)
- Ability to maintain good customer relationship with the ability to suggest ways to improve customer support customer experience (Customer Service)
- Ability to be thorough and meticulous in completing assigned tasks and identifying errors duplicates & discrepancies through defined methods. (Attention to Detail)
- Ability to identify and resolve simple to moderate with the ability to provide resolution alternatives by following defined policies and procedures. (Problem Solving)
Additional Information :
About AECOM
AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public and privatesector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation benefits and wellbeing programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.
Join us and youll get all the benefits of being a part of a global publicly traded firm access to industryleading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
