AdminFacility Executive
AdminFacility Executive
Posted on :
21-02-2025
Employer Active
1 Vacancy
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Job Description
Job Summary:
The Admin/Facility Executive is responsible for managing the daytoday administrative and facility operations ensuring a wellmaintained safe and efficient work environment. This role involves coordinating office logistics supervising facility maintenance managing vendor relationships and supporting operational activities. The ideal candidate should possess strong organizational skills attention to detail and the ability to multitask in a fastpaced environment.
Key Responsibilities:
Administrative Operations
- Oversee daily administrative tasks including office supplies management and equipment maintenance.
- Ensure the smooth functioning of office facilities including utilities security and cleanliness.
- Coordinate with external vendors for office repairs maintenance and service agreements.
- Manage office inventory and ensure timely procurement of supplies.
- Support document control recordkeeping and filing systems in compliance with company policies.
Facility Management
- Ensure regular inspections and maintenance of the facility to meet health and safety standards.
- Coordinate and monitor repairs cleaning and overall facility upkeep.
- Manage access control systems including staff ID issuance and visitor logs.
- Ensure compliance with building regulations and company standards for facility management.
Vendor & Stakeholder Coordination
- Liaise with external vendors contractors and service providers for facilityrelated needs.
- Negotiate contracts and ensure costeffective procurement of services and materials.
- Monitor and evaluate vendor performance to maintain quality standards.
Operational Support
- Assist in organizing company events meetings and other administrative projects.
- Support the onboarding process by setting up workspaces for new employees.
- Address and resolve administrative or facilityrelated issues promptly.
Reporting & Compliance
- Maintain records of facility maintenance schedules expenditures and service contracts.
- Prepare periodic reports on administrative activities and facility operations.
- Ensure compliance with legal health and safety regulations within the facility.
Requirements
- Bachelor s degree in Business Administration Management or a related field.
- 2 4 years of experience in an administrative role preferably in the automobile industry.
- Strong organizational and multitasking skills with keen attention to detail.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and administrative tools.
- Excellent communication and interpersonal skills.
- Ability to prioritize tasks and meet deadlines in a fastpaced environment.
- Knowledge of office management systems procurement and compliance regulations.
- Problemsolving mindset with the ability to work independently and as part of a team.
Benefits
- Competitive Salary
- 13th Month Allowance
- Leave Allowance
- Monthly Performance Bonus
- Retirement Savings
- Robust Medical Coverage
- Daily Lunch
- Employee Car Ownership Scheme
- Learning & Development Budget
- Group Life Insurance
- Paid Time Off
- Opportunity to work in a fastpaced and dynamic environment
Employment Type
Full Time
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