Talent Culture - Executive

Main Duties:

Administration

• To ensure manual and electronic personnel files and records are maintained accurately timely and efficiently
• To coordinate and administer all paper flow within the Division
• To assist with the coordination and administration of the employee recognition program
• To ensure that employee facilities are maintained and are within standards i.e. Employee locker rooms employee restaurant and housing and employees smoking area

• To assist with the implementation and administration of employee relations benefit and compensation and recruitment programmes
• To locate and attach and set up appropriate file correspondence to be answered by Division Head
• To type file and upkeep of all correspondence related to the department
• To set up a systematic and efficient updated filing system both for hard files as well as all electronic data that enables quick retrieval.
• To answer telephone and give information to callers or routes call to appropriate official and places outgoing calls
• To greet visitors ascertains nature of business and conducts visitors to employer or appropriate person
• Type take dictation and minutes draft letters file and trace compose correspondence

• Handle outgoing mails by courier
• Prepare submission of medical claims to insurance company once a month
• Ensure all entitlements accorded or cancelled are properly recorded and updated
• Handle monthly/weekly requisition of stationeries/general and dry goods stores
• Update employees leaves attendance and records onto the Human Resources Computer System
• Check and update employees attendance records for the payroll

• Support the administration of probationary review and performance appraisals
• Participate and assist the Human Resource Manager and Training Manager in administration and preparation of the inhouse Newsletter.

Financial

• To ensure that the Departments operational budget is strictly adhered to that all costs are controlled and expenditures are properly approved.

Personnel

• To ensure a strong professional relationship with all levels of employees within the hotel taking an active interest in their welfare safety and development.
• To ensure that all employees report for duty punctually wearing the correct uniform and name tag at all times. To ensure that they maintain a high standard of personal appearance and hygiene and adhere to the hotel and departments grooming standards.

Recruitment and Selection

• Maintain & Updation all applications file and database

• Supports the scheduling of interviews for candidates.

• Assist in recruitment efforts and employee benefit and compensation programme
• Assist in recruitment activities prepare and post vacancy announcements; prepare and place newspaper advertisements for open positions; contacts applicants for screening interviews; coordinates and attend job fairs; screen applications and resumes; schedule interviews for candidates and refers suitable candidates to Department Heads; checks and documents applicant references.

• Ensure that Job Descriptions Letter of Appointment Task Lists and employee details are correctly administered and recorded in employees personal files.

Other Duties

• To read the hotels Employee Handbook and have an understanding of and adhere to the hotels rules and regulations and in particular the policies and procedures relating to fire hygiene health and safety.
• To attend training sessions and meetings as and when required.
• To carry out any other reasonable duties and responsibilities as assigned.

Occupational Health & Safety

Employee Responsibility

All employees to safeguard their health and safety and the health and safety of others in the workplace. 

Replacement and Temporary Mission:

Be ready and responsible for any job which may be assigned by the Management.

Qualifications :

• Bachelors degree in Human Resources Business Administration or a related field.
• Proven experience (12 years) in recruitment preferably in the hospitality industry.
• Familiarity with recruitment platforms such as Smart Recruiter LinkedIn and other job boards.
• Strong networking and relationshipbuilding skills.
• Excellent communication and interpersonal abilities.
• Detailoriented with strong organizational and time management skills.
• Ability to work collaboratively in a fastpaced environment.
• Proficiency in MS Office Suite and applicant tracking systems.
• Fluency in English

Remote Work :

No

Employment Type :

Fulltime