Invoice and Financial Analyst

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $60549.00 $69631.00

THESE POSITIONS ARE ONLY OPEN TO CANDIDATES WHO ARE PERMANENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF STAFF ANALYST.

The Administration for Childrens Services (ACS) protects and promotes the safety and wellbeing of children and families through child welfare and juvenile justice services and community supports. ACS manages communitybased supports and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice ACS oversees detention placement and programs for youth in the community.

The Division of Administration (The Division/Admin) engages in a wide range of activities throughout the agency to ensure all Divisions receive essential support and services to carry out their respective missions. Admin works collaboratively with many program areas offering internal resources and support necessary to function efficiently and effectively. The Division employs approximately 290 public employees and provides services including but not limited to building maintenance food and nutrition services occupational safety and health operational support security transportation and print production.

The Office of the Chief Operating Officer (COO) provides highlevel administrative and analytical operational support to the Division of Administration. The Office of the COO is responsible for supporting the development and implementation of shortterm plans and longterm organizational strategies for the Division factoring in all projects and plans approved by the Deputy Commissioner. The Office manages the $75M Other Than Personnel Services (OTPS) Budget for all Divisional contracts and finances for the Division to effectively manage contracts and deliver operational goods and services.

What were looking for:

The New York City Administration for Childrens Services (ACS) is seeking a motivated and detailoriented candidate to serve as Invoice and Financial Analyst within the Financial Quality Assurance Unit. The selected candidate will play a vital role in supporting one of the nations premier childrens services agencies committed to strengthening New York Citys families and serving its 1.8 million children.

Becoming an Invoice and Financial Analyst with ACS provides an opportunity to contribute to the wellbeing of New York Citys children and families while developing your career in a dynamic missiondriven environment.

Reporting directly to the Deputy Director of Financial Quality Assurance the Invoice and Financial Analyst will support the Invoice Management and Reconciliation (IMR) team to ensure the accurate reconciliation and timely payment of goods and services requests via Passport and AIPTM systems. The selected candidate will develop and maintain tracking tools to streamline payment processing and will work closely with the Director of IMR to improve efficiency and vendor relations. The IMR team functions as a centralized efficiency support unit within the Division of Administration responsible for invoice processing and fostering vendor relations to optimize payment workflows and ensure compliance with procurement guidelines.

What youll do:

The Invoice and Financial Analyst will be responsible for developing tracking tools to ensuring continuous movement of the Divisions purchasing activities through the Passport and AIPTM systems. This includes timely processing of orders approval of invoices and tracking of all activities initiated in Passport and AIPTM.

The Responsibilities include the following:

Develop and maintain tools to track reconcile and expedite payments for goods and services processed through Passport and AIPTM systems.
Collaborate with the Director of IMR to address invoice discrepancies improve workflows and ensure timely processing of invoices.
Make purchasing requisitions in the Passport system and manage invoice closeouts.
Serve as a liaison between vendors the IMR team and other administrative units to resolve payment delays and ensure seamless operations.
Prepare spreadsheets and detailed reports to support financial tracking and analysis.
Provide accurate reporting and analysis of payment trends to guide decisionmaking within the Division of Administration.
Respond to inquiries from vendors contractors and program staff regarding payment and contractrelated issues.
Coordinate with the Budget Team to manage encumbrances and provide technical assistance as needed.
Ensure compliance with financial and procurement regulations during invoice and contract processing.
Proactively identify and propose innovative solutions to address inefficiencies in invoice reconciliation and payment processes.


ADDITIONAL INFORMATION:

Section 424A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with childcaring responsibilities has been the subject of a child abuse and maltreatment report.

TO APPLY:

Please go to or for current NYC employees and search for Job ID # 700632.
NO PHONE CALLS FAXES OR PERSONAL INQUIRIES PERMITTED.
NOTE: ONLY CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.

STAFF ANALYST 12626

Qualifications :

A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a Juris Doctor degree from an accredited law school; or

A baccalaureate degree from an accredited college and two years of satisfactory full time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations labor relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area.

An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory fulltime professional experience as described in 2 above.

A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and six years of satisfactory fulltime professional experience as described in 2 above.

A combination of education and/or experience equivalent to 1 2 3 or 4 above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However all candidates must have a high school diploma.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime