Administrative Assistant II Research

Union: NonUnion 
Site: Krembil Research Institute
Department: Research
Reports to: Clinical Research Unit Director and Scientist
Work Model: OnSite
Grade: A6
Hours: 37.5 hours per week
Salary: $24.82 $31.02 per hour (To commensurate with experience and consistent with UHN compensation policy)
Shifts: Day
Status: Temporary FullTime 
Closing Date: March 14 2025

Position Summary
Administrative Assistant II exercises judgment and independence to provide complex administrative support services to Clinical Research Unit Director and Scientist staff and trainees at the Donald K. Johnson Eye Institute. The Donald K. Johnson Eye Institute is home to the largest and most comprehensive ophthalmology care centre and vision research institute in Canada. Our established team of basic and clinical investigators with research interests in areas such as molecular mechanisms of eye development and disease photoreceptor transplantation eye movement retinal imaging and vision rehabilitation are tirelessly conducting cuttingedge research and developing new treatments for blindness and vision loss.  The new Clinical Research Unit at the Donald K. Johnson Eye Institute is home to various clinical trials and studies in retina cornea glaucoma and vision rehabilitation.

Duties

• Manage and maintain calendar/scheduling for Clinical Research Unit Director and Scientist
• Develop organize and maintain electronic and paper filing/retrieval methods systems or formats
• Monitor and analyze department budgets invoices expenses/income
• Support establishment and maintenance of clinical trial agreements (CTAs) study contracts institutional protocols
• Perform clerical support functions
• Interface with clinical research team to support trials and studies
• Perform crossfunctional responsibilities as required
• Perform other duties consistent with the job classification as assigned
• Ensure efficient operation of the office
• Exercise considerable judgment and work independently in providing complex administrative support
• Interact with senior management across multiple sites and interface with clients and vendors

Qualifications :

• Completion of Community College Diploma in Administration or recognized equivalent at minimum
• Completion of a Bachelors degree an asset.
• At minimum 23 years of practical and related experience
• Excellent organizational and timemanagement skills
• Ability to produce high quality work
• Ability to maintain confidentiality
• Ability to work independently but also function as part of a team
• Ability to work well under pressure and to use good judgment in assessing difficult situations
• Experience working in a health care environment an asset
• Very good interpersonal and customer service skills
• Very good verbal and written communications skills
• Ability to maintain confidentiality
• Ability to work well under pressure and use good judgment in assessing difficult situations
• Knowledge of medical terminology an asset
• Preparing reports and presentation
• Ensuring expense transfers reimbursement invoice payment and office account management

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime