Records Management Specialist
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Job Description
Job Overview
This role is responsible for managing the entire document lifecycle ensuring compliance security and efficient distribution of documents. The ideal candidate will have experience in document control systems version management and maintaining confidentiality while supporting internal and external audits. Strong organizational skills attention to detail and the ability to coordinate with multiple departments are essential for success in this role.
Key Responsibilities
- Oversee the receipt registration classification numbering archiving and distribution of documents
- Ensure version control processes are followed to maintain document accuracy and compliance
- Track the document approval workflow and facilitate timely review and circulation
- Enforce confidentiality policies managing access permissions for sensitive documents
- Maintain and optimize the document management system ensuring stability and efficiency
- Implement digital document solutions to enhance workflow automation and security
- Support document retrieval for project teams contractors and auditors as needed
- Assess document retention value and oversee proper disposal or archiving
- Ensure compliance with company policies industry standards and regulatory requirements
- Provide training and support on document control best practices for internal teams
Job Requirements
- Bachelors degree in archive management information management engineering management or a related field
- Native Chinese and fluency in English as a working language
- Strong experience in document control or management preferably within largescale projects
- Proficiency in document management systems such as SharePoint Wrench Documentum or Aconex
- Strong knowledge of document lifecycle management compliance policies and version control best practices
- Excellent organizational coordination and communication skills
- Detailoriented mindset with the ability to enforce strict confidentiality protocols
Benefits
- Competitive salary and benefits package
- Opportunity to work in an international and professional environment
- Career growth and professional development opportunities
- Access to advanced document management tools and training
- Support with relocation and visa processing if required
Application Process
If you are a detailoriented professional with a passion for efficient document management we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and aspirations for this role.
Our Commitment to Diversity and Inclusion
We are committed to creating an inclusive and diverse work environment where all employees feel valued and respected. As an equal opportunity employer we encourage applications from individuals of all backgrounds and strive to provide an open and equitable workplace for everyone.
Employment Type
Full Time
