Administrative Assistant PACE Center
Administrative Assistant PACE Center
Posted on :
11-02-2025
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1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
11-02-2025
Job Description
Direct Client: CalOptima Health
Job Title: Administrative Assistant (PACE Center)
Duration: 06 Months
Start Date: ASAP
Location: 505 City Parkway West Orange 92868 CA (Onsite)
Position Type: Contract
Interview Type: Web Interview
Ceipal ID: CALHD243IK
Job ID: 493243
Job Title: Administrative Assistant (PACE Center)
Duration: 06 Months
Start Date: ASAP
Location: 505 City Parkway West Orange 92868 CA (Onsite)
Position Type: Contract
Interview Type: Web Interview
Ceipal ID: CALHD243IK
Job ID: 493243
Short Description:
- CalOptima Health is seeking a highly motivated an experienced Administrative Assistant (PACE Center) to join our team.
- The Administrative Assistant for the Program of AllInclusive Care for the Elderly (PACE) will be responsible for supporting the PACE centerbased scheduling and encounter recordings by performing key clerical and administrative duties and organizing and coordinating activities for the Manager PACE Center.
- The incumbent will interact with other departments and CalOptima Healths general office. The incumbent will coordinate work or processes with other administrative staff within CalOptima Health.
Duties & Responsibilities:
95% Administrative Support
- Participates in a missiondriven culture of highquality performance with a member focus on customer service consistency dignity and accountability.
- Assists the team in carrying out department responsibilities and collaborates with others to support short and longterm goals/priorities for the department.
- Supports the Manager PACE Center in monitoring the facility including maintenance of equipment and facility logs and coordination with Facilities as needed.
- Provides administrative support for specific and/or ongoing projects such as regulatory audits; generates reports logs calendars and mailings as appropriate.
- Serves as a liaison between PACE leadership and departmental staff; may followup on the progress of projects and activities assigned to other staff.
- Maintains the schedule for inperson interpreters ordered by members of the Interdisciplinary Care Team (ICT) and coordinates participant schedules for centerbased services.
- Completes service delivery in the electronic medical record and collection of centerbased encounters.
- Serves as backup front desk and main phone line support as needed.
- Assists with department expenses and budgeting including processing requisitions for payment.
- Coordinates travel arrangements in accordance with CalOptima Healths travel policy.
- Determines priority of matters of attention for the PACE leaders; redirects matters to staff or handles matters personally as appropriate.
- Coordinates work with other administrative staff or plays a key role in the coordination of staff efforts within the department.
- Maintains an inventory of supplies including monitoring the needs and ordering as necessary.
- Prepares meeting materials completes setup performs minute taking etc. as designated by PACE leadership.
- Handles incoming and outgoing correspondence per administrative policy.
- Maintains confidential and sensitive information and files regarding management projects and policies ensuring appropriate followup.
5% Completes other projects and duties as assigned.
Minimum Qualifications:
- High School diploma or equivalent PLUS 1 year of experience as an administrative assistant required; an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also qualifying.
- CPR and FirstAid Certification required or must be obtained within six (6) months of date of hire.
Preferred Qualifications:
- Associate degree.
- 2 years of experience as an administrative assistant.
- 1 year of health care experience.
- Bilingual in English and in one of CalOptima Healths defined threshold languages (Arabic Farsi Chinese Korean Spanish Vietnamese).
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Employment Type
Full Time
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