Clerk Records Management
Clerk Records Management
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Kings County District Attorneys Office located in the Metrotech area of Brooklyn New York is
accepting applications for the position of Records Management Clerk for its Records Management Unit.
The Records Management Unit operates the Offices various file rooms. The unit processes all new case
files and retrieves any requested archived files. The staff in the unit input data regarding files and their
locations into the Records Management Tracking System. Staff maintains an updated inventory of all
material stored in the various file rooms. On occasion the employees in the unit prepare files for large
scale moves to the archive facility (these transfers can be 20000 boxes or more). The preparation for
these moves is extremely labor intensive as well as physically demanding.
Under direct supervision with some latitude for independent initiative and judgment a Records
Management Clerk maintains files for information receiving colorcoding logging signing out picking
up and inputting arraigned cases archived cases and dismissal cases. He/ she maintains Records
Management Storage at various off site locations maintains motor vehicles used for Records
Management and preparing criminal court calendars for future court parts handle requests for
information on cases as well as retrieving files.
Duties may include updating the units databases colorcoding cases signing out files as well as
returning files when requested or returned locating lost files ordering files and notifying the requester
when it comes in.
Maintain records management storage. Input case information into various KCDA & Court based applications.
Assist KCDA employees with case retrieval requests.
Keep meticulous log of all cases requested and returned.
Ensure case files and boxes are accurately labeled.
Transport boxes to designated areas including courts and ECAB.
Maintain office vehicles and notify Supervisor promptly with issues.
Daily prepare criminal court calendars for future adjourn dates.
Replace destroyed boxes/files and ensure all corresponding files are kept together.
Perform all related duties assigned.
Additional Information
Must have a valid Driver License
Must be able to lift a box of 50 pounds or more.
Preferred Skills
Excellent time management skills.
Excellent communication skills.
Excellent computer skills.
Must be courteous and professional.
Must be organized and detail oriented.
Qualifications :
1. There are no formal education or experience requirements for this position. However the ability to understand and carry out simple instructions is required.
2. Candidates must be able to understand and be understood in English.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
