Senior Admin Specialist Manufacturing Factory
Senior Admin Specialist Manufacturing Factory
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Salary Not Disclosed
1 Vacancy
Job Description
Were currently looking for a Senior Admin Specialist to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. The responsibility for managing the schedules and communications of key company executives and the duties include prioritizing emails and phone calls gathering & analyzing documents to prepare for meetings and coordinating travel arrangements. Given the dynamic nature of the executive landscape we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of highlevel systems and operations.
Location based: Avery Dennison Factory Long Hau IZ HCMC
Objectives of this role
Support the Leadership Team primarily and provide additional support to executive team members as directed to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support highranking executives companywide and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives priorities are met organizational goals are achieved and best practices are upheld
Responsibilities
Manage professional and personal scheduling for LT including agendas mail email phone calls client management and other company logistics
Coordinate complex scheduling and calendar management as well as content and flow of information to senior executives
Manage senior executives travel logistics and activities including accommodations transportation and meals
Provide HR administrative and office support such as typing dictation spreadsheet creation faxing and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events both internal and offsite
Qualifications :
WHAT WE ARE LOOKING FOR IN YOU
48 years of experience in an administrative role reporting directly to upper management/ CEO
Excellent written and verbal communication English skills
Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
Proficiency with office productivity tools (Google drives Sheets Docs Excel Powerpoints) and an aptitude for learning new software and systems
Flexible team player willing to adapt to changes and unafraid of challenges
Ability to maintain confidentiality of information related to the company and its employees
Additional Information :
AVERY DENNISON IS AN EQUAL EMPLOYMENT OPPORTUNITY PROVIDER. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or other protected status. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
