Department Assistant
Department Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
MW Partners is currently seeking a Department Assistant to work for our client who is a leader in the media and entertainment industry.
Responsibilities and duties:
- Provide daily administrative support to the EVP of Communications and to the West Coast and East Coast publicity teams including expense reports scheduling meetings managing calendars and booking travel for department members.
- Perform external and internal distribution of press releases publicity breaks tunein alerts and other publicityrelated materials.
- Monitor all media for press breaks throughout the day and compile press coverage and clips (broadcast print online and radio) for internal distribution.
- Maintain media lists for the department.
- Assemble media impressions grids using ComScore and Critical Mention.
- Ensure accurate filing of documents and clips on department server.
- Handle all department billing coordinating with outside agencies and vendors to track contracts and ensure timely payment.
- Book talent flights hotel transportation and assist with creating press itineraries.
- Work closely with department staff to coordinate media junkets satellite/virtual media tours awards show screenings including all logistical aspects such as event catering grooming services and billing.
- Help organize press visits to set and studios for liveaction and animation programming.
- Help coordinate and arrange staff meetings prepare agendas order catering as needed and reserve and prepare conference rooms.
- Order and maintain supplies and premiums.
- Work closely with department Awards manager on submission strategies and serve as key liaison between internal teams and external agency in management of submissions nominations and logistics
Requirements:
- 1 2 years related experience preferred (strong internship experience considered)
- Must be precise detail oriented
- Have technical knowledge: Office Suite screen grabs creating jpegs/pdfs etc.
- Complete tasks quickly & timely fast paced
- Concur experience is required
- Must be willing and able to work OT occasional weekends when needed due to project delivery/releases
- Must have experience booking travel
- Able to manage multiple tasks simultaneously and adapt to shifting priorities under deadlines and pressure.
- Proficiency with Muck Rack ComScore and Critical Mention.
- Excellent written verbal and oral communication with the ability to collaborate with staff and all lines of business and external contacts (including production staff outside vendors and partner company representatives) and senior management.
- Ability to handle confidential materials and issues in a professional manner.
- Must be willing and able to work overtime and weekends when needed including travel.
For a confidential discussion or to find out more contact Ashutosh Nayak on/ Ritesh Sahu onor apply now.
Employment Type
Full Time
