Deputy Chief of Payroll and Timekeeping

The NYC Law Department is seeking a highly motivated Deputy Chief of Payroll and Timekeeping to oversee all functions related to our Payroll and timekeeping unit. Reporting directly to the Chief of Payroll and Timekeeping the Deputy Chief of Payroll and Timekeeping responsibilities will include overseeing the Payroll and Timekeeping Units in performing their assigned tasks. This includes ensuring accurate biweekly payroll and paycheck/stub distribution for agency employees and the timely return of outstanding checks to OPA. The Deputy Chief will supervise the Supervisor and 6 Timekeepers and 2 Payroll staff.
Essential Duties and Responsibilities include but are not limited to the following:
Following agency and oversight agencies rules regulations and procedures related to Timekeeping and Payroll.
Responsible for the daily operations of the agencys Timekeeping and Payroll unit.
Directly supervise the Payroll staff and the Timekeeping Supervisor.
Monitor and ensure accurate employees leave balances are based on accruals usage Employee Time Report (ETR) and Employee Time Report Adjustments (ETRA) are processed timely and appropriate documentation is provided when necessary.
Oversee all submission of Payroll forms such as Payroll Certification OneTime payments (for Attorney reimbursement of biannual registration fees) stop payments undistributed checks deceased payments and DP2001 forms for transferring employees leave balances.
Acts as liaison with OPA CityTime Administration NYCAPS Central and OLR regarding payroll/timekeeping issues.
Creates help desk tickets for CityTime Administration and NYCAPS Central for errors affecting payroll and timekeeping.
Supervises the review of unique payroll issues and directs reconciliation of pending details on OPAs 160 report. This can include but is not limited to items that were automatically generated by the Citys Payroll Management System (PMS) from retroactive salary transactions.
Serves as the agencys Absence Control Coordinator and provides assistance to management and the Labor and Employment Law Division on time and leave issues.
Testifies as an expert at unemployment hearings grievances conferences & disciplinary hearings or employment litigation trials.
Verifies and completes the yearly annual leave carryover process and managerial bonus days.
Processes the managerial lump sum for separating managers. Vests managers. Collaborates with the Chief of Personnel to ensure that all salary changes including but not limited to promotions as well as Collective Bargaining / MPO increases are implemented timely and accurately.
Utilizes CHRMS to provide reports to management and other units on timekeeping and payroll i.e. reports to the Budget Unit of attorney biannual registration fee reimbursements which are processed; reports of salaries paid for grant or special funded positions; overtime earned report etc).
Review PMS reports of timekeeping and payroll entries.
Process Workers Compensation paperwork for agencys employees which includes but is not limited to processing claims and restoring time.
Evaluates determines recommends and implements changes to improve processes and procedures relevant to timekeeping and payroll.
Informs and trains Central Timekeeping and Payroll Staff of new internal and external procedures policies and processes.
Provides assistance to employees and agency supervisors on payroll and timekeeping questions.
Conducts orientation for employees on payroll and timekeeping procedures including but not limited to CityTime usage.
In extenuating circumstances may perform timekeeping and payroll duties of unit staff.
Recommends and advises the Chief and Deputy Chief of Administration and senior management of proposed changes to agencys time and leave policies in accordance with the City rules regulations and the CityTime systems feasibility.
Acts as the Edenred liaison for agency employees.

ADMINISTRATIVE STAFF ANALYST ( 1002A

Qualifications :

1. A masters degree from an accredited college in economics finance accounting business or public administration human resources management management science operations research organizational behavior industrial psychology statistics personnel administration labor relations psychology sociology human resources development political science urban studies or a closely related field and two years of satisfactory fulltime professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration accounting economic or financial administration or fiscal or economic research; in management or methods analysis operations research organizational research or program evaluation; in personnel or public administration recruitment position classification personnel relations employee benefits staff development employment program planning/administration labor market research economic planning social services program planning/evaluation or fiscal management; or in a related area. 18 months of this experience must have been in an executive managerial administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in 1 above including the 18 months of executive managerial administrative or supervisory experience as described in 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime