PRINCIPAL ASSISTANT TO DEPUTY COMMISSIONER

Under general direction of the Deputy Commissioner of OCSS Program Operations with wide latitude for independent initiative judgment and decisionmaking the Principal Assistant to the Deputy Commissioner of Program Operations will provide support to OCSS leadership including the Deputy Commissioners direct reports namely the Assistant Deputy Commissioners of the: Borough Offices & Court Services Fiscal Operations and the Management Analysis Quality and Data. S/he is responsible for managing and executing a wide range of administrative and executive supportrelated tasks. S/he serves as point of contact for internal and external managers stakeholders and community representatives on matters pertaining to the Executive Office and assists with special projects. The projects range from coordinating special events to overseeing collaborative efforts with other program areas other agencies or communitybased organizations.

The Office of Child Support Services (OCSS) is seeking one (1) Principle Administrative Associate III to function as a Principal Assistant to Deputy Commissioner.

The Principal Assistant to the Deputy Commissioner will:

Provide direct support to the Deputy Commissioner of Program Operations and his/her direct reports;
Borough Offices & Court Services Fiscal Operations and Management Analysis Quality and Data
and assists the Executive Deputy Commissioner (EDC) when needed. Book conference rooms for staff and managers and enters visitors into the building visitors portal to attend the meetings.

Coordinate and schedule conference calls for both internal and external city agencies
the State and other community partners. Assist with arranging coordinating and implementing events.
Flag important emails from the HRA Administrators or Commissioners office. Prioritize and
followsup on incoming correspondence phone calls and/or email of sensitive or confidential nature to
determine the most effective and appropriate action referral or response.

Work with administrative staff in other areas of the agency when additional assistance is needed.
Supervise professional temporary staff proving clerical assistance in the executive office. Review
categorize and store executive letters reports memos and articles and uploads a copy of them in the
Virtual File Cabinet. Ensure paper files are organized and easily accessible. Prepare memos and letters
for internal and external audiences.

Prepare paperwork related to travel i.e. memos requesting approval for outoftown travel and
advance funding for executives. Assist in the coordination of travel for those who attend meetings out of
state. Prepare expense reports when travel is completed. Work with appropriate DSS areas to secure
travel approvals advance funding and reimbursement.

Plan and organize meetings about new programs with community partners and other city and state
agencies by preparing agendas and taking minutes for the Deputy Commissioner.

PRINCIPAL ADMINISTRATIVE ASSOC 10124

Qualifications :

1. A baccalaureate degree from an accredited college and three years of satisfactory fulltime progressively responsible clerical/administrative experience one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in 1 above; or
3. A fouryear high school diploma or its educational equivalent approved by a States department of education or a recognized accrediting organization and five years of satisfactory fulltime progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in 1 above;
4. Education and/or experience equivalent to 1 2 or 3 above. However all candidates must possess the one year of administrative or supervisory experience as described in 1 above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in 1 above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Fulltime