Sales Finance Administrator
Sales Finance Administrator
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Job Description
Position Summary: The Sales & Finance Administrator is responsible for managing sales administration and accounts receivable functions. This role involves handling quotations contracts pricing account adjustments customer masterfile and part number management as well as managing customer interactions and ensuring timely collection of receivables. The position requires collaboration with various departments including sales finance and customer service to ensure efficient and effective operations.
Key Responsibilities:
- Sales Administration:
- Preparation and submission of quotations including price creation margin review and tracking.
- Perform contract review and manage customer scheduling agreements/amendments (price changes) and contracts.
- Manage pricing files analysis surcharge and rebate agreements.
- Review and process account adjustments.
- Manage part number files create BOM and communicate special instructions.
- Manage and maintain customer master data in CRM & ERP.
- Coordinate credit approval/credit limits with the finance department.
- Understand customer requirements receive and manage correspondence (RFQs drawings samples PPAP etc.) and work with relevant departments.
- Provide inside support for sales engineers.
- Resolve issues with customers.
- Manage and track won/lost business and update participate and help develop sales forecasts.
- General administrative duties.
- Review track and control customerspecific requirements.
- Ensure compliance with all applicable safety and environmental regulations.
- Compliance with the Oetiker Management Manual IATF 16949 & ISO 14001 EMS requirements.
- Support on impo/expo activities
- Provide support to Power Tool Center in the administrative activities such as: control of the tools received invoicing etc.
- Accounts Receivable:
- Manage the accounts receivable process including invoicing payment processing and collections.
- Monitor and follow up on overdue accounts to ensure timely collection of receivables.
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Prepare and present regular reports on accounts receivable status and aging.
- Collaborate with the finance department to resolve any discrepancies or issues related to accounts receivable.
- Maintain accurate and uptodate records of all accounts receivable transactions.
Qualifications :
Knowledge Skills and Abilities:
- English and Spanish business proficiency preferred
- Strong administrative and computer skills (MS Office and CRM/ERP software).
- Detailoriented with excellent communication skills (interpersonal and business writing).
- Knowledge of sales administration and accounts receivable processes.
- Ability to work independently without supervision.
- Good problemsolving skills.
- Knowledge of IATF 16949 is an asset.
- Additional Portuguese proficiency an advantage
Education and Experience:
- College Degree in business administration (preferred).
- 23 years of experience in sales administration customer service or related fields.
- Experience in accounts receivable management.
- Automotive OEM/ Autocomponents/ Industrial OEM experience is an advantage.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
