Procurement Expeditor

Personal Attributes Education & Qualifications

• BSc Degree in Engineering Discipline Law Business Administration or equivalent. A post graduate qualification in Procurement Management or Project Management is desirable from a reputable university or equivalent level of institute
• Extensive proven practical experiences of post award management in the execution of EPCIC in Oil and Gas project and subsea project experience would be preferred
• Willing to transfer internationally and be prepared to spend extended durations at the various contract work sites
• Be able to work independently with little supervision but strong sense of responsibility
• A good command of verbal and written English and Mandarin (optional)
• Work experience in Southeast Asia region would be advantageous

Position Recommended Qualifications Experience & Skills

• Preferably 1015 years of experiences in Oil and Gas industry
• Must have sufficient experiences in managing Contractors procurement team especially expeditors site materials controllers and logistics coordinators
• Working knowledge of Oil industry standards and international environmental regulations/ requirements showing the ability to comply with and apply these requirements
• Computer literate in data base/ spreadsheet and relevant software
• Have ability to organize own work and meet strict deadlines
• Proficient in business correspondence contract verbiage report writing with strong analytical negotiation and problemsolving skills
• General understanding of Lump Sum Cost Plus and Unit Rates compensation mechanism for engineering procurement construction installation and commissioning and maintenance / operation related services and preparation/analysis of work execution programmes.
• Well versed in carrying out procurement work in strict compliance avoiding conflict of interest and meeting with high standards of business ethics
• Possession of sound knowledge of project purchasing expediting transportation and materials management functions is desirable
• Good leadership skills along with communication and interpersonal skills

HSE

• Responsible for own safety and the protection of others
• Quality/HSE Focus and team oriented
• All works conducted will be done so in a safe manner utilizing all safety equipment / procedures and PPE necessary to complete the specific work
• Play active role in all HSE related areas

Position Role and Responsibilities

• To be a focal point for Company for post award packages especially for costplus procurement
• Attend Kickoff Meetings as required
• Ensure timely receipt and review of Vendor/Manufacturers overall production schedule and Vendor Data Schedule in accordance with the approved PO/Contract
• Review of Expediting Status Report / Schedule from Contractor
• Ensure timely Vendor Data (VD) submission by Vendor/Supplier and turnaround by CONTRACTOR/COMPANY following the approved Vendor Data Schedule
• Monitor engineering status identify the critical VD impacting package execution monitor detailed procurement manage production/fabrication & inspection expedite the updated production progress/report based on the approved production schedule as well as develop the recovery plan if behind schedule
• Coordinate Third Party Inspection callout or conduct field expediting visits at Manufacturer premise as and when required
• Ensure Vendor issues the proper Notification of Inspection on schedule
• Contractual issues and Variation works with Vendor/Supplier in conjunction with buyer in charge and after getting the approval by authorized people internally
• Coordinate with Logistics team in arranging the shipping forwarder goods collection transportation customs formalities and delivery as required
• Manage and liaise with Contractor for any OS&D or warranty issues
• Manage and liaise with Contractor for Vendor invoices
• Manage closeout of Procurement activities including PO Closeout Reports
• Maintain strict confidentiality and ethics on all contractual matters. Propagate and maintain zero harm culture.
• Record and publish Meeting Memos and chairing a Meeting as required
• Prepare reports as required
• Any other tasks assigned by Contracts and Procurement Manager

Other skills

• The development of all relevant procedures and guidelines
• Complete necessary documentation as and when requested
• Review and comment on Vendor documents as and when requested