Executive Administrator

POSITION SUMMARY:

This role is an individual contributor responsible for applying skills and knowledge to perform specified support functions. This position is at a senior support staff level and may determine methods and procedures within defined guidelines 

JOB SCOPE:

This role is an individual contributor who will be responsible for supporting local VPs site head Senior director and 4 Directors as well as global leadership (SVPs and VPs) when working from Manila location.  The site will host more than 700 employees.  As a result the successful candidate must be able to manage multiple priorities and provide consistent support across each function.  Anticipates needs leadership by developing understanding leadership responsibilities and business requirements

RESPONSIBILITIES:

• Managing calendars scheduling onsite and offsite meetings and handling all related logistics including but not limited to: reserving hotel accommodations coordinating meeting room setup preparing for video conferences conference calls and ordering catering and assisting in preparation of meeting materials.
• Make travel arrangements (airline and hotel reservations) for all team members.
• Draft and type correspondence and answering questions.
• Develop and update complex Word documents PowerPoint presentations and Excel spreadsheets.
• Prepare meeting materials including assisting with creating of the presentation handouts and other related materials as well as printing binding and collating of materials and creating binders.
• Support the functions with budget management monthly budget tracking (including POs invoices and accruals) and updating and interfacing with accounting as needed.
• Process expense reports for department leadership and serve as general point of contact for reports submitted.
• Assists in managing and tracking key departmental documents via ShareDrive and SharePoint.
• Provides updates to Facility team as and when required including office needs services: printers maintenance supplies.
• Ensure business resumption plans are in place for the team.
• Coordinate projects as needed for specific departments.

This is an onsite position. An onsite position must be consistently performed at an assigned Visa office location and require daily commute to the office location.

Qualifications :

Qualifications

Bachelors degree plus a minimum of 46 years of project analyst and administrative experience required preferably in a global public company.
Proven ability to handle confidential information with discretion combined with poise and professionalism in all communications.
Experience operating effectively and efficiently while managing multiple assignments in a fast paced environment with little supervision.
Must be able to exercise good judgment regarding information which may be confidential or material nonpublic.
Ability to multitask and prioritize work with a strong attention to detail.
Proven analysis and project analyst skills excellent planning organizational and written and verbal communication skills.
Proven ability to exercise good judgment in setting priorities and interacting with internal and external contacts.
Advanced proficiency in Microsoft Office and demonstrated strength in developing complex PowerPoint presentations and strong excel skills
Customer servicefocused with ability to work collaboratively with others.
Must be proactive and solution oriented looking for ways to add value and assist the team.
Should have familiarity with invoicing and approval systems basic accounting and project management.

Additional Information :

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Remote Work :

No

Employment Type :

Fulltime