Executive assistant
Executive assistant
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Job Description
We are excited to invite a highly skilled and organized
Executive Assistant
to join our dynamic team in Helsinki Finland. The ideal candidate will play a pivotal role in providing comprehensive administrative support to our CEO ensuring the seamless execution of daily operations and fostering effective communication across all levels of our organization. This position requires a proactive individual with exceptional multitasking abilities and a keen attention to detail who can thrive in a fastpaced environment and contribute to the overall success of our team.
Main responsibilities:
- YIT Leadership team meetings
- Jointly prepare agenda and meeting preparations with Group legal and CEO
- Board and committee meetings
- Jointly prepare agenda and meeting preparations with Group legal and CEO
- Support on
- Annual internal meetings (Such as Senior Leaders event CMD)
- Customer seminars and meetings (relevant to CEO)
- Ensure that materials are prepared in time and are well organized
- Calendar of the CEO is well prioritized and prepared.
- Travelling logistics are efficient and security is well taken care of.
- Corporate governance topics are well managed and administered together with other key teams which is important in a listed company
- Prepare presentations for internal and external events
- Ensure that internal and external contacts are well taken care of and the information needed is available on time for the CEO and other parties.
The executive assistant acts as a role model for the companys culture and values. Your attitude and will for excellent and flexible service is outstanding. Assistants also work in teams and support each other in all situations. All people and materials are handled with high integrity and no task is too small to be taken care of well.
What we expect from you
- Bachelors degree in Business Administration or related field (preferred)
- 35 years of experience as an executive assistant or in a similar administrative role
- Exceptional verbal and written communication skills in English and Finnish
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Strong organizational and time management skills with the ability to prioritize tasks effectively
- Demonstrated ability to handle confidential information with discretion
- Excellent problemsolving and decisionmaking skills
- Proven ability to multitask and work efficiently in a fastpaced environment
- Meticulous attention to detail and commitment to producing highquality work
- Adaptability and flexibility to changing priorities and deadlines
- Professional demeanor and ability to interact with senior executives and stakeholders at all levels
- Knowledge of business operations and corporate environments
Why YIT
We at YIT build better living environments. In cooperation with our employees partners and cities we build homes where dreams come true and work premises where people feel at home. We build urban spaces that last from generation to generation and make sure that countries with challenging weather conditions have top infrastructure. Our people are our greatest resource and it is our priority to take good care of them. We are a significant European player with a warm heart.
Our work is guided by our valuesrespect cooperation creativityandpassion. They guide us in our daily work to succeed together to innovate and to act ethically sustainably and with quality.
At YIT we are committed to four cultural cornerstones: customeroriented high performance learning and human focus. We understand our customers needs and develop our business together with them. We set the bar high in everything we do leading with knowledge and by example. We constantly strive to improve our skills and develop. Humanity is reflected in our safety the wellbeing of our staff and excellent leadership.
We work flexibly both in the office and at home. Our headquarters is located in Kpyl Helsinki well within reach by public transport.While we work hard we recognize the importance of wellbeing and worklife balance. We want all our employees to have the opportunity to feel that the work they do is meaningful and contributes to better living environments
Apply for the position by 2.2.2025.
For more information please contact Jennie Haasmaa EVP People and Culture . She is available for contacting on 29.1.2025 between 14:0016:00.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
