Office Manager
Office Manager
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Job Description
REPORTS TO: General Manager
Working Days & Hours: 08:30am 1:30pm Monday to Thursday
POSITION SUMMARY:
To manage reception diaries travel meetings and maintain an efficient office environment. Provide
administrative and clerical support to General Manager and others in the office. To grow the business
in line with Company Forecasting
AREAS OF RESPONSIBILITY & KEY ACCOUNTABILITY:
Answer general calls and calls to General Manager take and distribute messages
Maintain & coordinate Calendar of General Manager & Other Senior Managers
Coordinate and organise appointments and meetings as directed by General Manager
Arrange work events Take minutes at meetings as directed by GM
Organise travel & accommodation arrangements for staff as directed by Senior Managers
Assist with event planning and implementation as directed by Senior Managers
Greet visitors and direct them to the correct staff member
Prepare refreshments and lunches for meetings as directed by Senior Managers
Receive sort and distribute or direct incoming mail/deliveries
Assist in preparing outgoing mail for distribution including arranging deliveries
Filing scanning and copying of documents as directed
Maintain office IT and storage systems with assistance from Group IT Dept
Maintain documents reports and correspondence as directed by General Manage
Perform work related errands as requested by General Manager
Monitor and maintain general office supplies Ensure Health & Safety Audits are held and
worked on if any improvement is advised.
Ensure office areas are clean and tidy Healthy Snacks are provided regularly
Arrange and collect couriers as required
Skills Experience and Competencies:
To be Collaborative Competent Engaging be proactive and have a
friendly/approachable demeanour
Previous office management experience essential
Business College training an advantage
Competent computer skills including Word Excel & Power Point
Numerical and literacy skills
Excellent Organisation and planning skills
Work management and prioritising
Excellent verbal and written communication
Ability to solve problems
Accuracy and attention to detail
Reliability and flexibility
Brand industry experience but not essential
Flexible and with strong team spirit
Analytical thinking
Employment Type
Full Time
