Executive Assistant
Executive Assistant
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Job Description
The Executive Assistant to the SVP APAC is a dynamic and insightful individual who operates as a selfstarter and will leverage their strong critical thinking skills to liaison with staff executives and senior leaders and externally to provide highlevel executive and office support with the goal of increasing the effectiveness and productivity of the executive.
This individual with excellent organizational & communication skills and a highly collaborative style to administer executive office support such as executive calendaring meeting planning & coordination travel administration and executive planning and project updates. This individual will leverage their strong critical thinking and proactive nature to assist the executive with overseeing some daytoday business activities as they may arise.
RESPONSIBLIITIES
Daily Operations: Oversee and coordinate daily operations collaborating with employees across various levels and handling administrative tasks including calendar management proactive communication and planning and scheduling team and regional meetings.
Executive Support: Assist the executive in prioritizing business strategies by assessing their schedule and aligning with business demands.
Team Coordination: Manage the APAC teams channel organise monthly and quarterly business and creative reviews and record meeting minutes.
Travel Management: Coordinate complex travel schedules arrangements and documentation for the executive.
Expense Reporting: Prepare and process expense reports in line with divisional travel policy ensuring timely submission using electronic payment systems.
Business Updates & Coordination: Manage weekly and biweekly business updates for senior executives by preparing and consolidating relevant information. Organise and streamline email and business requests from the APAC region ensuring timely and efficient communication with the executive. Handle adhoc requests as they arise and continuously improve processes to optimise organisational efficiency and productivity.
Confidentiality & Discretion: Maintain the highest level of discretion and confidentiality in handling sensitive information.
Qualifications :
Qualifications/Requirements:
- At least 3 years of experience in an executive support role providing support to multiple executives at a fastpaced company
- Proficient in Microsoft Word Outlook PowerPoint and Excel. Knowledge of all basic office equipment required
- Experience in organizing and directing multiple teams and departments
- Versatile abilities and extreme dedication to efficient productivity
- Ability to work in a flexible manner in line with the organizations objectives and willingness to undertake other duties as reasonably requested
- Excellent verbal written and presentation communication skills
- Comfortable dealing with multiple stakeholders through written and verbal communications
- Ability to produce clear and concise materials with the mentioned tools including trackers presentations agendas and memos.
ABOUT YOU
- Selfmotivated professional with ability to work independently and take charge
- Resilient not afraid to fail getting back up and keep putting in the effort.
- Global & holistic thinker understand the wider context.
- Confident being self brings full personality and interests to work.
- Lighthearted a sense of humour dealing patiently with frustrations.
- Passionate energetic engaged positive and desiring to make a difference.
- Adaptable agile & flexible able to pivot quickly adapt strategies and deal with change.
- Good communicator honest transparent and flexible depending on the audience. The ability to influence stakeholders.
- Willing to get stuck in hard worker who is not rigid with the ability to prioritise manage own time and respond quickly and efficiently.
- Sociable actively develops relationships making time to get to know people. Easygoing and fun.
We are proud to be a Disability Confident Employer and well do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process speak to our recruitment team who will be happy to support you. Accessibility Statement NBCUnicareers
Additional Information :
As part of our selection process external candidates may be required to attend an inperson interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversals policy is to provide equal employment opportunities to all applicants and employees without regard to race color religion creed gender gender identity or expression age national origin or ancestry citizenship disability sexual orientation marital status pregnancy veteran status membership in the uniformed services genetic information or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability you have the right to request a reasonable accommodation. You can submit your request to .
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
