Marketing Communications Assistant
Marketing Communications Assistant
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Job Description
Administrative Support & Diary Management
Manage central team mailboxes responding to queries and directing messages appropriately.
Maintain and coordinate diaries for directors and senior team members scheduling internal and external meetings.
Provide administrative support for various internal committees including preparing agendas taking meeting minutes and following up on actions.
Assist with departmentwide initiatives such as presentations organograms case studies and team updates.
Events & Marketing Support
- Assist with planning and execution of corporate and departmental events including venue research logistics coordination and onsite support.
- Work closely with the design team to create and procure bespoke promotional items and branded merchandise.
- Maintain and update the corporate events and client entertainment calendar.
- Organise all team meetings/WIPs collate slide decks circulate agenda and minutes.
- Assist with projects including preparing or updating PowerPoint slides organograms case studies email campaigns.
Finance & Procurement
- Manage invoices in our system Compleat to ensure they are coded for approval.
- Manage the reconciliation of Marcomms credit card payments via the Expenses system.
- Complete staff charitable donation requests as approved by the Charity Committee and recording charity activities.
- Monitor and manage stock levels for corporate promotional materials and liaise with external suppliers for reorders.
Communications & Digital Support
- Sourcing analysing and creating daily and weekly media coverage reports.
- Assisting with compilation of quarterly department dashboard.
- Updating content on the company intranet Colliers Hub.
- Assist with social media and website updates in collaboration with the digital team.
- Monitor internal communications and provide administrative support for teamwide initiatives
General
- Monitoring several inboxes daily and direct requests from internal and external clients to the appropriate Marcomms contact.
- Coordinating diaries and arranging meetings for Department Heads as required.
- Any other task that may reasonably be required.
Qualifications :
- Excellent knowledge of Microsoft Office including Word Excel PowerPoint and Teams.
- Excellent organisational skills with ability to prioritise multiple tasks.
- Strong written and verbal communication skill
- Professional attitude and presentation.
- High level of attention to detail including strong proofreading skills.
- Able to build relationships at all levels in the company from team administrators to the CEO.
- Be a real team player with a proactive can do attitude.
- Experience using the following would be advantageous (though training will be provided):
- Salesforce or similar CRM system.
- Email marketing platform e.g. Adobe Marketo
- Social media tools including Hootsuite LinkedIn etc.
- CMS experience e.g. Wordpress Sitecore
- Photo or editing software e.g. Canva Photoshop Illustrator Adobe Premier pro
- Video conferencing software e.g. Zoom or MS Team
Additional Information :
At Colliers we are committed to providing an inclusive and accessible recruitment process. In line with the Equality Act 2010 we will accommodate any suitable candidate requiring assistance to attend or conduct an interview. If you need any adjustments or support please let us know when either scheduling your interview or in your application cover letter. We are dedicated to ensuring that everyone has an equal opportunity to succeed and are here to support you throughout the process.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
