Office Manager - Australia
Office Manager - Australia
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Job Description
Provide highlevel administrative support to the CEO including managing schedules
appointments and meetings.
Act as a gatekeeper by prioritizing CEOs time and delegating tasks to ensure
efficiency.
Manage all forms of communication for the CEO including drafting reviewing and
translating documents and correspondence in both Mandarin and English.
Act as the primary liaison between the CEO and internal/external stakeholders
ensuring smooth communication flow.
Organize schedule and prepare materials for executive meetings including preparing
agendas reports and presentations.
Take minutes during highlevel meetings and ensure action items are tracked and
completed.
Plan and coordinate all travel arrangements for the CEO (domestic and international)
ensuring all itineraries are efficient and wellorganized.
Maintain an organized filing system for confidential company records contracts and
legal documents.
Ensure compliance with company policies and procedures when handling sensitive
information.
Handle daytoday operational challenges independently troubleshooting issues
before they reach the CEO.
Proactively address administrative or operational bottlenecks providing solutions for
greater efficiency.
Build and maintain positive relationships with clients partners and stakeholders on
behalf of the CEO.
Represent the CEO at corporate events or meetings when necessary.
Oversee office operations to ensure the CEOs workspace is running smoothly
including coordinating with IT HR and other departments for support.
Job Requirements:
Fluent in Mandarin and English both spoken and written with excellent
communication skills in both languages.
Minimum 10 years of experience in a company management or executive support
role preferably supporting Clevel executives.
Proficient in both English and Mandarin
Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and other relevant
office management tools.
Excellent organizational and multitasking abilities to manage complex schedules
and competing priorities effectively.
High attention to detail and ability to manage confidential information with
discretion.
Outgoing personality with excellent interpersonal and networking skills to build
strong relationships with internal and external stakeholders.
Deep understanding of Japanese business etiquette corporate culture and
protocol to effectively support the CEO in a local context.
Strong time management skills with the ability to work under pressure and meet
deadlines in a fastpaced environment.
Possess Australian PR permanent residency
Employment Type
Full Time
