Virtual Executive Assistant Engagement Manager
Virtual Executive Assistant Engagement Manager
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Job Description
Job Title: Virtual Executive Assistant & Engagement Manager
Location: Remote (Philippines)
Working hours: ET preferred (operation runs MF 9AM 5PM initially there will be a few hours daily overlap and daily checkins)
Salary: $1500USD/month
Employment Type: Fulltime
Reports to: Executive Coach & Business Owner
Role Overview
We are seeking a proactive and highly organized Virtual Executive Assistant & Engagement Manager to play a pivotal role in both operational excellence and relationship management. This role extends beyond traditional administrative support incorporating strategic initiatives to strengthen key professional relationships and create memorable experiences within our network. Utilizing the Mindmaven methodology you will help maximize relationship capital while ensuring seamless business operations.
Key Responsibilities
1. Relationship Management (40%)
- Identify and execute "Wow Opportunities" to enhance key relationships.research
- Analyze email and calendar data to extract relationship insights.
- Develop and implement pre/postmeeting leverage strategies to optimize engagements.
- Design and execute "Above & Beyond" moments that add value to stakeholders.
- Manage followups ensuring consistent and meaningful interactions.
- Track and analyze relationship health metrics to strengthen longterm connections.
2. Business Support (40%)
- Manage email and calendar with a high level of detail and efficiency.
- Oversee lead enrichment and CRM updates using Pipedrive.
- Handle social media management and community engagement across key platforms.
- Repurpose and distribute content across digital channels.
- Monitor and report on key analytics and performance metrics.
- Conduct research and preparation for meetings to ensure informed decisionmaking.
3. Personal Support (20%)
- Manage personal calendar and lifestyle tasks.
- Coordinate family appointments and special events.
- Provide conciergelevel support for personal and professional needs.
Required Skills & Experience
- Minimum 3 years of experience as an Executive Assistant Engagement Manager or similar role.
- Exceptional written and verbal English communication skills.
- Strong ability to mirror writing style and tone.
- Proficiency with Squarespace Pipedrive Slack Twitter LinkedIn.
- Experience working with AI tools (e.g. ChatGPT Claude Zapier).
- Demonstrated success in managing complex email and calendar workflows.
- Strong analytical and research capabilities.
- High emotional intelligence with a creative approach to relationship building.
- Ability to work independently take initiative and drive projects forward.
- Experience in professional services or coaching industry preferred.
Key Attributes
- Meticulous attention to detail and strong organizational skills.
- Creative problem solver with a proactive approach.
- Excellent judgment and discretion in handling sensitive information.
- Ability to maintain confidentiality and demonstrate integrity.
- Selfmotivated with a natural ability to build and maintain relationships.
- Strong project management skills ensuring timely and highquality execution.
Why Join Us
This is an opportunity to be part of a dynamic highimpact role where you can leverage your administrative expertise relationshipbuilding skills and writing chops to help build a company from the ground up while making a meaningful difference in people’s lives. If you are resourceful persistent and passionate about making a difference we’d love to hear from you!
Employment Type
Remote
Company Industry
Key Skills
- Business Development
- Employee Orientation
- Public Health
- Account Management
- VersionOne
- Conflict Management
- Project Management
- Relationship Management
- Team Management
- Customer relationship management
- Human Resources
- Public Speaking
