Construction Administrator ZR19868JOB
Construction Administrator ZR19868JOB
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45000 - 45000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 9:00am to 6:00pm Victoria Time with 1 hour unpaid break.
Join a thriving carpentry and building business as a Construction Administrator playing a key role in streamlining operations for highvalue renovation projects. You ll handle critical administrative tasks from quote preparation to financial tracking enabling the team to focus on delivering exceptional craftsmanship. This role supports diverse projects from domestic renovations to largescale school refurbishments while driving business process improvements.
Administrative & Documentation Management
- Convert site visit videos into detailed quotes within 48 hours.
- Maintain efficient document management systems.
- Create and update Standard Operating Procedures (SOPs).
- Assist in transitioning from Excelbased systems to job management software.
- Conduct daily job audits through photo documentation and progress reports.
Client Communication & Coordination
- Manage client communications and provide regular project updates.
- Ensure timely responses to inquiries within 24 hours.
Financial Administration & Profitability Tracking
- Process and track invoices ensuring accurate job matching within 24 hours.
- Document and bill project variations within 48 hours.
- Assist with profitability analysis and prepare monthly financial reports.
Project Scheduling & Coordination
- Coordinate schedules for multiple trades across various projects.
- Manage documentation and scheduling for 60 trade contractors.
- Oversee quoting processes with a 48hour turnaround target.
Process Improvement & Systems Development
- Implement systems to enhance efficiency and scalability.
- Support the transition to structured business operations.
- Reduce administrative workload by 50% within four months.
Success Metrics
Communication Excellence
- 90% of quotes delivered within 48 hours.
- 100% followup on sent quotes within 5 business days.
- 75% reduction in client status update requests.
Financial Management
- 100% of invoices processed within 24 hours.
- 95% of project variations documented and billed within 48 hours.
- Monthly profitability reports with <2% error rate.
Systems & Process Improvement
- SOPs completed for all core business processes within 3 months.
- 90% team adoption of new job management software within 6 months.
- 50% reduction in administrative workload within 4 months.
Requirements
- Strong written communication and attention to detail.
- Proficiency in Microsoft Excel and ability to learn new software.
- Experience in financial administration and invoice management.
- Strong organizational skills with multitasking capability.
- Basic understanding of CAD software (preferred but not required).
- Familiarity with construction terminology is a plus.
- Proactive problemsolving attitude and ability to work independently.
Benefits
- Permanent work from home
- Immediate hiring
- Steady freelance job
Strong written communication and attention to detail. Proficiency in Microsoft Excel and ability to learn new software. Experience in financial administration and invoice management. Strong organizational skills with multitasking capability. Basic understanding of CAD software (preferred but not required). Familiarity with construction terminology is a plus. Proactive problem-solving attitude and ability to work independently.
Employment Type
Full Time
