Executive Assistant C-Suite
Executive Assistant C-Suite
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Opportunity at a Glance
The position should only be used for roles that provide support to: CSuite executives (only direct reports to CEO) The position provides a wide range of administration general support and analysis duties of a highly responsible and confidential nature. The position will have regular exposure to confidential material and requires a great deal of professionalism discretion and integrity in dealing with internal and external contacts.
Responsibilities
Executive Support
- Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings agendas travel upcoming events incoming emails and letters situations relating to the administrative office campuses employees and visitors.
- Manages the leaders calendar and contact database to schedule meetings make travel arrangements (airline car service rental car hotel etc.) order office supplies/equipment prepare expense statements reserve and prepare facilities and catering.
- Act as a liaison between the leader and employees clients and all external contacts by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
- Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
- Provide administrative support for other member(s) of the Executive Leadership Team as assigned/directed by leader.
Board Support
- Prepare high level documentation and advanced correspondence for presentation to the Members of the Board and/or Executive Leadership Team.
- Maintains accurate records and files; ensures filings and board materials are in proper format and filed in a timely manner; supplies information upon request.
Event Planning
- Organize large meetings/ events both onsite and virtual which may include multiple departments of the organization.
- Assist in preparing the budget and tracking expenses.
- Offer support and assistance to other departments and employees as needed for special projects and/or events including Walden commencement.
- Completes other duties as assigned.
- Performs other duties as assigned
- Complies with all policies and standards
- Performs other duties as assigned
- Complies with all policies and standards
Qualifications :
- Bachelors Degree required but may substitute a combination of education and experience required.
- 8 executive assistant experience required.
- Prior experience supporting a leader within a legal capacity required.
- Microsoft Word Excel PowerPoint Outlook and other Microsoft applications; Meeting note taking.
- Excellent organizational oral and written communication skills.
- Ability to multitask work independently and as a team member.
- Ability to maintain composure when working under pressure.
- Attention to detail.
- Ability to use good judgment and discretion daily as well as when presented with confidential information.
- Event/meeting planning experience required.
Additional Information :
In support of the pay transparency laws enacted across the country the expected salary range for this position is between $23.65 and $41.47. Actual pay will be adjusted based on jobrelated factors permitted by law such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.
Adtalem offers a robust suite of benefits including:
- Health dental vision life and disability insurance
- 401k Retirement Program 6% employer match
- 15 Days of Paid Vacation Days each Calendar Year
- 12 Paid Holidays 2 floating holidays
For more information related to our benefits please visit:
Equal Opportunity Minority / Female / Disability / V / Gender Identity / Sexual Orientation
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
