SENIOR ADMINISTRATIVE ASSISTANT Part-time

Location: Waltham MA

The role: The Accounting Finance and Compliance team of the Education Development Center (EDC)s Administration and Finance Division is responsible for providing accounting services financial planning and analysis and advising in compliance guidance through the organization.

The Accounting and Finance Department has a parttime opening for a Senior Administrative Assistant reporting to the Controller in Waltham Massachusetts. This job requires being in the office 34 times each week and must be available to work a minimum of 20 hours a week.

ESSENTIAL FUNCTIONS

The person in this position is expected to communicate clearly and courteously; to develop and maintain positive relationships with clients consultants collaborators coworkers field sites and funders; and to work respectfully with EDC colleagues. The job requires adherence to EDC policies & procedures.

You will:

• Provide administrative support to the department troubleshooting a variety of problems to ensure efficiency and smooth coordination
• Independently perform complex assignments requiring knowledge of content area and administrative systems
• Manage tasks of intermediate scope and complexity such as:
  • Document preparation photocopying cataloguing and electronic data handling
  • Internet navigation and information tracking
  • Correspondences through email and telephone
  • Coordination of appointments and travel schedules
  • Performing data entry for Accounts Payable and Procurement team.
  • Mails accounts payable checks to payees
  • Retrieves sorts and distributes daily mail
  • Responsible for archiving documents from international field offices.
  • Assisting accounting team to provide supporting documentation to auditors
  • Any other assistant duties assigned
• Effectively interact with diverse staff with competing priorities
• Engage in teamwork; accepts and utilizes feedback
• Coordinate with others to troubleshoot questions or problems and clarify issues.

Qualifications :

This position requires educational achievement; excellent writing skills; demonstrable initiative creativity and flexibility; ability to work independently and effectively in groups; and strong interpersonal & organizational skills.

Specific requirements:

Education:

• High school diploma or GED plus 13 years advanced training

Other skills/Experience:

• With High school diploma 35 years related clerical secretarial or administrative support experience including proficiency in 3 or more computer applications.
• With other degrees 13  years related experience (as above)
• Organizational & analytical skills and aptitude for details.

  Preferred:

• Associate degree or bachelors degree

Additional Information :

EDC affirms its steadfast commitment to uphold the highest standards of conduct ensuring the protection of all individuals from misconduct and maintains a zerotolerance policy towards any violation of these rights. Safeguarding refers to the measures and practices put in place to protect individuals particularly vulnerable groups from harm abuse neglect and exploitation. 

Total Rewards: 

EDC offers the following comprehensive benefits package for all eligible employees: 

• Health dental and vision insurance 
• Paid holidays 
• Generous vacation benefits for full and parttime employees 
• Dependent Care Flexible Spending Accounts 
• Tuition reimbursement 
• Pretax transport benefit
• Robust retirement plan with TIAA/CREF (Teachers Insurance and Annuity Association/College Retirement Equities Fund) 
• Paid sick time and personal time annually 
• Parental leave 
• Employee assistance program 

This position offers an anticipated annual base salary range (fulltime equivalent) of approximately $50000 $55000.  Salary offers are made based on market analysis and internal equity. 

If you are a qualified individual with a disability or a disabled veteran you have the right to request accommodation if you are unable or limited in your ability to use or access the EDC job opportunities website as a result of your disability. You can request reasonable accommodations by emailing Liz Christensen or by calling her ator.