OPERATIONS COORDINATOR mfd in Munich

MMGY Lieb is an established fullservice agency headquartered in the heart of Munich. We support international tourism and meeting destinations as well as hotels in the areas of marketing sales public relations and social media both online and offline. We are part of MMGY Global a travelobsessed collective of more than 600 people around the globe. And when we say we inspire people to go places we mean ALL people. Thats why were focused on nurturing a workforce thats as diverse as the places we visit welcoming candidates of all ages genders and gender identities; ethnicities and religions; LGBTQIA people and their allies; working parents; and those with disabilities.

Tasks

What does an OPERATIONS COORDINATOR do at MMGY Lieb

• Oversee daily office upkeep ensuring cleanliness and organization of workspaces and common areas.
• Monitor office supplies and manage inventory including snacks coffee and beverages within a monthly budget.
• Collaborate with the Operations Manager EMEA to handle maintenance and repair issues efficiently.
• Coordinate office moves renovations and refurbishments minimizing disruptions to daily operations.
• Partner with HR and Finance to ensure compliance with legal requirements and regulatory standards.
• Manage building security including issuing access passes and handling visitor/vendor security protocols.
• Serve as the first point of contact for visitors clients and vendors offering a professional greeting.
• Manage incoming/outgoing office mail and shipments including organizing the company shipping account.
• Handle officerelated administrative tasks such as filing inventory management and office improvements.
• Communicate safety procedures office protocol and emergency updates in collaboration with HR and IT.
• Act as a key point of contact for internal communications including office events new hires and updates.
• Facilitate communication between different office locations to ensure alignment across teams.
• Assist HR with internal messaging regarding health safety legal requirements and company policies.
• Coordinate teambuilding activities and maintain a welcoming office environment to promote team culture.
• Assist with corporate travel bookings manage expenses and ensure compliance with company policies and budgets.

Requirements

What qualifications do you bring

• Proven experience in office administration and project management.
• Your German and English communication skills are fluent and business proficient in both written and spoken form. Additional languages are a strong plus.
• Ability to prioritize multiple tasks in a fastpaced environment.
• Proficiency in Google Suite (Docs Sheets Slides) and Microsoft Office Suite (Word Excel PowerPoint).
• You interact confidently with colleagues and partners. Ideally you have already gained experience working with international teams and have excellent intercultural competence.
• Experience with project management software systems is a plus.
• Strong attention to detail and organizational skills.
• Ability to work flexible hours as needed including occasional evenings and weekends.
• You are a team player with an open personality and a handson mentality.
• You approach problemsolving creatively remain calm and composed in stressful situations and handle challenges confidently.

Benefits

What we offer you:

• The classics: Permanent contract 30 vacation days 3 personal days per year a company pension plan and individual training & development opportunities.
• A modern work environment: Flexible working hours and selfdetermined scheduling. Were not a 9to5 agency you can organize your time independently aligning with your clients and team.
• No day is the same: Our work is diverse and we love being on the road. Today a trade fair tomorrow a press trip if you love traveling youre in the right place.
• A flexible hybrid work schedule of 3 days in office and 2 days at home if projects allow.
• Stateoftheart technology: Flexibility goes hand in hand with excellent equipment. Well provide you with the necessary tools.
• Freedom and trust: We dont micromanage. We trust you to independently execute creative projects for clients while keeping your goals in sight.
• Get the party started: Regular team events and a full social calendar we celebrate our successes together.
• Go Explore! Global Travel Reward Programme: we offer exciting anniversary travel benefits that kick in after 2 years. We want our employees to go see the world and help pay for it.
• Learning from each other: Whether in small themed teams or across disciplines we meet regularly to exchange expertise with colleagues.
• Broad horizons: We work with international clients immerse ourselves in different cultures and meet passionate people from around the world. This enriches our work in every way.
• Woof: Your furry friend is welcome at our office too!

The position typically operates Monday through Friday from 9 AM to 6 PM in a traditional office setting. However some evening or weekend work may be required for events meetings or officerelated coordination. The role also involves the ability to lift and move packages weighing up to 50 lbs. Additionally candidates should be prepared for extended periods of sitting standing and movement throughout the office during the course of the workday.

Do you fit with us Apply now! Were looking forward to receiving your application including your salary expectations and earliest possible start date by email! A formal cover letter isnt necessary but were curious to know what excites you about this position.

Got questions

For details about our company and the application process feel free to contact Natascha Langhein from our HR team in Munich.