Administrative Assistant

Job Description :

Executive Administrative Assistance

• Individual will interface with crossfunction executives senior management and administrative staff of all levels and will act as an ambassador for the Vice President and the organization.
• The role involves a high volume of calendar management travel arrangements and expense reporting for both domestic and international travel. The candidate must use discretion when responding to email and in person requests and tasks. Standard administrative duties include assisting in preparation of briefing materials; set up and support of a variety of meetings and large employee meetings.
• Assures administrative detail on all projects: updates and statuses delegated tasks to ensure progress to deadlines; handles all inquiries as appropriate to maximize leaders time efficiency; screens visitors to control interruptions and preserve leaders schedules; provides meeting backup data as needed and arranges all amenities for same.
• The successful candidate should be of a proactive mindset with excellent communication skills.
• Individual will interface with crossfunction executives senior management and administrative staff of all levels and will act as an ambassador for the Vice President and the organization.
• Extensive executive level experience and the ability to demonstrate leadership qualities.

Basic Qualifications :

• Advanced skillset of Microsoft Office Suite such as Outlook PowerPoint Word Excel) compose correspondence and create presentations.
• Extensive executive level experience and the ability to demonstrate leadership qualities.
• Manages executive calendars arranges meetings and interfaces with all levels of team members.
• Possesses a high level of domestic and international travel arranging experience as well as follow on expense reporting utilizing Concur to include reconciling corporate travel card.
• Performs additional special assignments as required in support of program executive staff and administrative organization.

Desired skills:

• Possess excellent interpersonal skills both oral and written and the ability to work well with all levels of internal and external management and administrative staff.
• Demonstrated executive presence through professional presentation and support a very professional environment
• Experienced in Microsoft Office Suite (Outlook Word Excel Power Point) with advanced level of competency.
• Possess working knowledge of SharePoint Concur and Internet research skills.
• Ability to coordinate complex travel arrangements and reconciliation of expense reports both domestic and international. Concur experience a plus.
• Demonstrate/use outstanding judgment dependability and the utmost discretion and confidentiality.
• Must be flexible to support intermittent extended work hours when needed and work independently and execute projects with minimal supervision.
• Selfmotivated to handle and/or delegate initiatives in leaders absence.
• Must be able to multitask and complete assignments accurately and on time.
• Possess the ability to work well independently and in teams and creates an approachable atmosphere.
  
  Comments for Suppliers:
  Executive Administrative position requires experience working with CLevel management.
  The candidate MUST have 8 years of executive admin experience with the ability to work in fast everchanging environment. Able to adapt to changes quickly while having the ability to multitask multiple schedules.