US Operations Project Coordinator ZR660JOB
US Operations Project Coordinator ZR660JOB
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5years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Subcontractor Management:
- Identification: Research and identify potential subcontractors for HVAC and other maintenance services across multiple states.
- Vetting: Conduct thorough vetting processes including background checks license verification and insurance compliance to ensure subcontractors meet company standards.
- Database Maintenance: Maintain a comprehensive database of qualified subcontractors tracking credentials service areas and performance history.
- Documentation and Compliance:
- Contract Management: Ensure all necessary contracts including service agreements and nondisclosure agreements are in place with subcontractors.
- Compliance Tracking: Monitor compliance with safety regulations industry standards and company policies. Ensure subcontractors maintain uptodate licenses and insurance.
- Record Keeping: Maintain accurate and organized records of all subcontractor documentation including certificates of insurance and compliance checklists.
- Project Coordination:
- Task Assignment: Work with Directors of Operations to prioritize subcontractor tasks based on project needs and timelines.
- Scheduling: Coordinate project schedules and ensure timely assignment of subcontractors to tasks ensuring deadlines are met.
- Resource Allocation: Collaborate with internal teams to allocate necessary resources to subcontractors to ensure successful project execution.
- Reporting and Communication:
- Regular Updates: Provide regular status updates to the Directors of Operations on project progress subcontractor performance and issues that arise.
- Stakeholder Communication: Serve as the primary point of contact for subcontractors addressing inquiries and concerns promptly.
- Feedback Loop: Establish a feedback system with internal teams and customers to gather insights on subcontractor performance and identify areas for improvement.
- Quality Assurance:
- Performance Monitoring: Conduct quality checks on subcontractor work to ensure it aligns with company standards and customer expectations.
- Issue Resolution: Address performance issues or disputes with subcontractors quickly and effectively to avoid project delays.
- Continuous Improvement: Identify opportunities for process improvements and implement best practices to enhance subcontractor management and project execution.
Requirements
- Minimum 5 years of experience in project coordination operations or facilities management.
- Sales experience.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent verbal and written communication skills in English.
- Assertive personality with the ability to interact effectively with diverse stakeholders including bluecollar workers.
- Proficient in Microsoft Office Suite (Excel Word PowerPoint) and project management tools (e.g. Teams Asana).
- Ability to work both independently and collaboratively within a team.
- Familiarity with HVAC systems and other commercial facilities maintenance practices is a plus.
Benefits
- Permanent Workfromhome setup
- Companyprovided equipment
- Secondary WiFi Modem
- 21 Leave Credits
- 100% conversion of UNUSED leave credits
- HMO on Day 1
- 13th Month Pay
- Grab Voucher every month
- Birthday Gift
- Loyalty Gift
- Christmas Gift
- WorkLife Balance
- Active employee engagements physically such as Christmas Party & Team Building and virtual events such as townhall with prizes.
Employment Type
Full Time
