Personal AssistantOffice Coordinator
Personal AssistantOffice Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
KEY RESPONSIBILITIES OF JOB
Manage professional and personal scheduling for the CEO and Deputy CEO including agendas mail email calls travel arrangements etc.
Coordinate complex scheduling and extensive calendar management as well as management of content and flow of information to the Executive team.
Manage coordinate and arrange Executives travel and travelrelated activities including hotel booking transportation and meal coordination.
Coordinate Executive functions coordinate hospitality needs and host company guests as needed.
Ensure Executive hospitality needs are met during all company functions.
For external events create itineraries arrange transportation and all Executive and VIP guest travel needs.
Maintain professionalism and strict confidentiality with all materials and always exercise extreme discretion.
Prepare Word Excel PowerPoint presentations agendas reports and special projects in support of the Executive team and organizational goals as needed.
Draft and prepare correspondence for internal and external announcements.
Manage communication between upper management and employees liaising with internal and external Executives on various projects and tasks.
Plan and orchestrate work to ensure the senior Executives priorities are met organizational goals are achieved and best practices are upheld.
Conserve the Executives time by reading researching collecting and analyzing information as needed in advance.
Perform administrative and office support.
Complete personal errands for the Executive team as needed.
Manage Benefits Expense and Tax reports for the Executive team on a consistent basis.
Manage schedules for conference and community spaces assisting department leads with set up and break down of meetings in conference rooms.
Assist in coordinating employee events such as company holiday party employee appreciation etc.
Monitor and order supplies for Executive Lounge as well as keeping the Lounge clean and fully stocked; sometimes needed to go on company shopping trips.
Assist Day Porter with the regular maintenance and restocking of breakrooms; manage food supply in office common spaces (fruit bread station etc.) as needed.
Distribute mail to appropriate individuals within the office.
Assist with department projects as needed
Employment Type
Full Time
