Project Coordinator
Project Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Targeted Annual Pay Range: Minimum of $70000.00 to a maximum of $85000.00
BENEFITS
Veolias comprehensive benefits package includes paid time off policies as well as health dental and vision insurance. In addition employees are also entitled to participate in an employer sponsored 401(k) plan to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
POSITION PURPOSE:
The Project Coordinator is responsible for managing administrative financial and operational aspects of projects in cooperation with the Project Manager and Project Team. This may include working with supporting subcontractors and suppliers business documentation and/or proposal development invoicing expense tracking revenue recognition project documentation support administrative tasks and site work coordination as needed. The Project Coordinator maintains accurate project data facilitates communication between departments and contributes to the overall financial health of the project and the organization by monitoring project performance profitability and compliance with contractual requirements.
Primary Duties / Responsibilities
1. Project Administration:
- Set up new projects and manage project data including client and vendor information.
- Track project deliverables and maintain project folders.
- Process and follow up on project administration requests (e.g. certificates of insurance bonds master service agreements).
- Assist in project scheduling under Project Managers guidance.
2. Financial Management:
- Prepare project proposals in concert with the Project Manager Account Manager or Business Development Manager as needed.
- Verify that project proposals and projections support the business case.
- Collaborate with Finance team to help draft monthly invoices adhering to contractspecific instructions.
- Manage accounts receivable in concert with Finance team and Project Manager ensuring timely processing of invoices.
- Oversee expense accruals as needed to maintain project profitability.
- Research and resolve unbilled issues to optimize billing.
- Produce and manage subcontractor progress billing and retention schedules.
3.Time and Expense Management:
- Continually track project performance against project scope and schedule.
- Enter and review schedule for field staff as needed.
- Code team timesheets and expense reports for assigned projects as needed.
4. Procurement and Vendor Management:
- Issue purchase orders and approve invoices in cooperation with the finance team.
- Order track and monitor supplies for new projects as well as inventory.
- Administrate subcontractors and vendors.
- Prepare and submit applications for permits financial incentives utility rebates etc. in support of the project as applicable.
5. Interdepartmental Collaboration:
- Work closely with the Finance Procurement Data Scientists Analysts Engineers and other project staff.
- Provide ad hoc administrative and project support for all staff.
6. System Management:
- Maintain and update project data in relevant systems (e.g. Smartsheet Google Drive etc.).
- Assist in accounts receivable and payable activities for assigned projects.
Qualifications :
Education / Experience / Background
- Associate degree or equivalent college education from an accredited institution with major course work in accounting business administration or a closely related field or
- Two (2) years of accounting project accounting general administration or project management in a fast paced large volume professional and customer service environment.
Knowledge / Skills / Abilities
- Advanced proficiency in MS Office Suite (particularly Excel) and Google Suite.
- Experience with project management software (e.g. Smartsheet Jira MS Project).
- Excellent verbal and written communication skills with the ability to interact effectively with clients team members and vendors.
- Strong analytical and problemsolving skills particularly in financial reconciliation and reporting.
- Exceptional organizational and time management skills with the ability to prioritize tasks and meet deadlines in a fastpaced environment.
- Demonstrated ability to manage multiple projects simultaneously while maintaining attention to detail.
- Proactive and resultsoriented approach to work with a focus on continuous improvement.
- Strong financial acumen including experience with invoicing expense tracking and revenue recognition.
- Ability to work independently and collaboratively in a team environment.
- Excellent coordination skills including project planning scheduling and resource management.
- Proficiency in data analysis and the ability to present information clearly and concisely.
- Adaptability and willingness to learn new systems and processes.
- Discretion in handling confidential financial and project information.
- Basic understanding of contract terms and compliance requirements.
Additional Information :
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Disclaimer: The salary other compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time subject to applicable law.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
