Sales Invoicing Clerk
Sales Invoicing Clerk
Posted on :
23-01-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Title: Sales / Invoicing Clerk
Work Location: Thika
Industry: Bread Manufacturing
Department: Sales (Bread Manufacturing)
Reports To: National Sales Manager
Employment Type: Full Time
Job Brief: Receives and confirms all incoming invoices sales orders goods receipts debit and credit memos daily and processes as necessary.
Key Duties and Responsibilities:
Process and manage invoices for the company.
Verifying the accuracy of invoices and ensuring they comply with company policies and procedure.
Clearance of all Vanmen and sales staff in a timely and accurate manner by reconciling stock out and stock in.
Process requests for debits /refunds or credits from customers in accordance with company policy before approval by management.
Reconciling Debit and Credit entries to the SAP system.
Reconciling discrepancies in invoices and receipts Reconciling payments received withoutstanding/overdue invoices.
Receiving and processing customers as approved by the National Sales Manager
Support accounts payable and accounts receivable by generating accurate complete and timely invoices using SAP.
Resolve customer billing errors and other customer queries and address them to the satisfaction of the Customer.
Processing GRNs
Communicate with customers regarding billing issues discrepancies and overdue payments.
Maintaining accurate and organized records of invoices payments and receipts.
Assist with monthend closing and reporting.
Work closely with other departments such as finance sales and dispatch to ensure that invoice processes run smoothly.
Creating and maintaining accurate records of all invoices by filing them daily.
Preparing printing and sending out invoices to customers daily as required.
Printing of delivery sheets and reports for van man like sales reports returns and shorts.
Developing and implementing procedures for efficient invoicing processes.
Additional Responsibilities
Perform any other tasks or duties assigned by management to support the overall sales goals and objectives of the company.
Accountabilities:
The Salesclerk is accountable for the following:
Invoice management and processing
Credit/ debit memos
Invoice memos
Open orders
Customer relationship management
Good Return Notes.
Reports.
Education and Key qualification Requirements:
Education:
At least a diploma qualification in sales marketing accounts or its equivalent
Experience as accounts clerk or similar with exceptional ability in meeting deadlines.
At least 2 years experience in sales / invoicing management FMCG preferably.
Those with experience bread/confectionery products will have an added advantage
Desirable Skills:
Proficiency in computer software:
Competency in MS Office databases and accounting software.
Knowledge of popular invoicing and accounting software systems especially SAP is key to being successful in this job.
Attention to detail:
Ensuring all invoices are processed accurately and maintaining records that correspond with the invoice process as errors are not allowed.
Basic Accounting knowledge:
Knowledge of applicable taxes discounts and other financial transactions with precision.
Effective Communication:
Necessary for interaction with customers in a precise and clear manner on sales transactions.
Time Management Skills
Prioritize tasks and have excellent timemanagement skills to ensure that invoices are accurate and efficient.
Organizational Skills:
Skill required for maintaining and organizing financial records including receipts invoices and other financial transactions by managing receipts debits credit invoice papers files
and business documents with ease.
Technical Expertise
Deep understanding of the manufacturing and sales process and related products.
Stay updated with technological advancements in the bakery industry.
Physical Requirements:
Work is performed at the office level and requires extended periods of siting and occasional standing to file retrieve or store records.
Flexible working hours including weekends and late hours may be required to meet sales targets.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
