Executive Assistant and Office Manager
Executive Assistant and Office Manager
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5years
65000 - 85000
1 Vacancy
Job Description
About Us:
We are leaders in the healthcare mental health industry managing backoffice operations for multiple clinics. Our mission is to deliver exceptional support to enhance the efficiency and quality of our services. As a rapidly growing organization we are seeking a dynamic and versatile Executive Assistant and Office Manager to streamline operations optimize productivity and enable us to focus on toplevel strategic priorities.
Position Summary:
The Executive Assistant and Office Manager will work closely with both executives providing comprehensive administrative operational and managerial support. The ideal candidate is highly organized proactive techsavvy and an excellent communicator who thrives in a fastpaced environment. This role is pivotal in ensuring our time and resources are utilized effectively to achieve business goals.
Key Responsibilities:
Administrative Support:
Manage executives calendars schedule meetings and prioritize appointments.
Prepare meeting agendas take detailed minutes and send recap notes with action items.
Draft edit and proofread correspondence reports and presentations.
Office Management:
Oversee daily office operations and ensure a wellorganized work environment.
Manage office supplies vendor relationships and maintenance needs.
Coordinate team schedules meetings and office activities/events.
Project & Task Management:
Update and maintain CRM and project management systems.
Track and oversee task delegation to ensure timely completion.
Assist with workflow optimization and process improvements.
Operational Efficiency:
Act as a gatekeeper managing schedules and ensuring alignment with strategic priorities.
Handle personal and professional tasks including travel itineraries purchasing and errands.
Provide adhoc support for interviews event attendance and other tasks as needed.
Communication & Coordination:
Serve as a liaison between executives teams and external stakeholders.
Foster a positive and collaborative work environment.
Relay updates messages and priorities effectively to all relevant parties.
Requirements
Qualifications:
Proven experience as an executive assistant office manager or in a similar role.
Exceptional organizational and timemanagement skills.
Strong written and verbal communication abilities.
Proficiency in CRM systems project management tools and MS Office Suite.
High level of discretion and professionalism in handling confidential information.
Ability to multitask prioritize and adapt to shifting priorities.
Preferred Skills:
Experience in healthcare or mental health industries.
Familiarity with travel coordination and itinerary planning.
A peopleoriented mindset with excellent interpersonal skills.
Problemsolving capabilities with a proactive cando attitude.
Benefits
Compensation & Benefits:
Salary Range: $65000 $85000 annually based on experience and qualifications.
Performance Bonuses: Annual bonus opportunities based on individual and company performance.
Full Benefits Package:
Medical insurance with company contribution.
Full dental vision and life insurance.
401k with up to 4% company matching.
Time Off:
15 days PTO annually.
6 paid holidays off.
Sick days (as per NY State).
Professional Development: Annual training allowance for courses certifications or conferences.
What We Offer:
A dynamic and collaborative work environment.
Opportunities for professional growth and development.
The chance to make a significant impact in a growing company.
Qualifications: Proven experience as an executive assistant, office manager, or in a similar role. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in CRM systems, project management tools, and MS Office Suite. High level of discretion and professionalism in handling confidential information. Ability to multitask, prioritize, and adapt to shifting priorities. Preferred Skills: Experience in healthcare or mental health industries. Familiarity with travel coordination and itinerary planning. A people-oriented mindset with excellent interpersonal skills. Problem-solving capabilities with a proactive, can-do attitude.
Employment Type
Full Time
