PAYMENT SPECIALIST
PAYMENT SPECIALIST
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Salary Not Disclosed
1 Vacancy
Job Description
On your cover letter indicate that you have a permanent accountant title or Reachable on the accountant list. Otherwise you will not be considered for an interview.
The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of highquality drinking water managing wastewater and stormwater and reducing air noise and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country with nearly 6000 employees. DEPs water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the systems 2000 square mile watershed that extends 125 miles north and west of the city.
The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law City Charter local laws such as Local Law 1 for MWBE Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEPs bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design engineering and construction management services) maintenance and repair contracts and a wide array of supply and standard service contracts. In addition ACCO staff manages agency compliance with vendor performance evaluations MWBE participation goals opportunities and requirements prevailing wage labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of ten (10) organizational groups: Competitive Sealed Bids Procurement Administration Technology Development & Innovation Contract Administration Contract Compliance and Opportunities Purchasing Management Payments & Accounting Contracts Review and Negotiations Large Payments and Accounting Management and the Process Optimization & Change Management group.
The Large Contract Payment (LCP) is responsible for processing of all capital and large (>$250000.00) expense funded payments for all large Capital contracts for Construction Design and Consultant. LPC generates nearly 3800 payments per fiscal year with a value of over $1.1 Billion dollars. The Large Contract Payment Units goal is to provide a timely and efficient service while adhering to the Prompt Payment Rules and Regulations as well as the NYC Comptrollers Directives.
Job Tasks / Duties:
Ensure payment information is entered into the Small Procurement and Contract Tracking (sPACT) System in a timely manner. Review information for discrepancies; input correct and missing data.
Review payment packages for completeness to ensure the completion of source documents and determine whether to continue payment processing while adhering to Procurement Policy Board ( PPB) Rules.
Ensure payment vouchers are complete and includes all pertinent documents i.e. (Purchase Order Invoice Packing Slip Receiving Report etc) and accepted in a timely manner; liaise with procurement liaisons to obtain missing documents.
Utilize the citys Financial Management System (FMS) enter and process payment vouchers for (EFT) Electronic Fund Transfers.
Review assigned procurement invoice packages for completeness and confirm sufficient funding in purchase orders.
Reconcile accounts payable transactions with vendor statements and internal records work with bureau liaisons to rectify any discrepancies.
Prepare reports for management on procurement activities and spending analysis including supplier performance.
Generate monthly financial reports including balance sheets; monitor cash flow by performing audits to ensure efficient use of funding.
Review and verify the accuracy of ledger balances and account reconciliation.
Qualifications :
1. A baccalaureate degree from an accredited college or university accredited by regional national professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) including or supplemented by 24 semester credits in accounting including one course each in advanced accounting and auditing; or
2. A valid New York State Certified Public Accountant license.
To be eligible for placement in Assignment Level II individuals must have in addition to meeting the minimum requirements at least one year of experience as an Accountant Assignment Level I or at least two years of satisfactory fulltime professional accounting or auditing experience.
Additional Information :
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
