Proposal Coordinator
Proposal Coordinator
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Job Description
Our Client:
Our client is a fastgrowing technology company dedicated to transforming the EV charging landscape. They provide a SaaS platform enabling operators to plan optimize and manage their zeroemission fleets. Their customers include transit school bus logistics and local government transport providers transitioning to an EV future.
With over 200 fleets served across North America Australia and Europe including one of the top ten largest transit systems in the United States the company is revenuegenerating and VCfunded. They recently closed a $10M USD Series A funding round enabling further growth and innovation.
Key highlights:
- Strong product market fit and unique differentiators in digital twin technology and an integrated planning and charge management platform.
- Offices in the USA Canada the UK and Australia collaborating with global leaders in the field.
- Clear competitive advantages and globally validated solutions by major operators and transit agencies.
The team is composed of industry experts analytical thinkers and problemsolvers who embody core values such as clarity and transparency ecoactivity transformation and empathy for customers and colleagues.
Job Summary:
Our client is seeking a dynamic and adaptable Proposal Coordinator to join their team and support their mission to transform the EV charging landscape.
Transportation generates 23% of all greenhouse gas emissions annually making electrifying transportation a top priority for combating climate change. By electrifying fleets it is possible to mitigate more than 70% of urban mobility CO2 emissions remove 50% of city air pollution and help fleet operators achieve Net Zero commitments.
This role offers the opportunity to work with a company that prioritizes customer value creation and fosters a culture of innovation and excellence in solving complex problems. As part of the team the Proposal Coordinator will engage in meaningful work that contributes to shaping the future of sustainable transportation.
Key Responsibilities:
We are seeking a highly organized and detailoriented Proposal Coordinator to join the companys global team. Currently they have a small team managing a large volume of proposal work making this role critical to their success. As a Proposal Coordinator you will be central to driving the efficiency and effectiveness of our proposal submissions focusing on daytoday administration coordination development and quality assurance of the proposal process. You will collaborate closely with teams across regions particularly in North America and the UK to ensure timely compliant and highquality submissions. Success in this role means not only managing multiple tasks in a fastpaced environment but also contributing to the companys efforts to increase proposal success rates improve operational efficiency and secure new business opportunities.
Person Specification:
Educational and Professional Requirements:
- Opportunity Management: Support the identification and tracking of proposal opportunities by proactive monitoring and registration on relevant procurement portals monitoring tender inboxes and logging key details to facilitate Go/NoGo decisions.
- Proposal Coordination: Assist in preparing and managing proposals working collaboratively with crossfunctional teams to gather necessary information and ensure timely highquality submissions. Support the proposal lead in production efforts including preparation for kickoff meetings internal reviews and approvals.
- Proposal Development & Editing: Assist with research review writing editing and tailoring of proposal content ensuring alignment with client requirements sales messaging and brand guidelines.
- Quality Assurance: Conduct initial reviews of proposals for formatting grammar compliance and consistency. Participate in document reviews and ensure all proposal components meet submission requirements.
- Content and Database Management: Maintain and update proposal materials including staff resumes case studies templates and other supporting documents ensuring they are accurate and tailored for individual opportunities.
- Tracking and Reporting: Monitor submission outcomes and log feedback in our CRM system (HubSpot) helping to identify recurring challenges to drive continuous improvement in the proposal process.
- Adhoc Sales & Marketing Support: Provide additional support to sales and marketing teams as needed including assisting with the preparation of presentations client materials and other related tasks to support business development efforts.
Skills and Competencies:
- 23 years of experience in a support role within proposals bid management or similar fields.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Exceptional attention to detail particularly in reviewing and editing documents.
- Excellent written and verbal communication skills.
- Ability to work both independently and collaboratively across regions with various time zones.
Nice to have:
- Familiarity with task management and CRM tools such as ClickUp and HubSpot.
- Nice to Have: Experience in related fields (transit EVs municipal fleets logistics utilities SaaS etc.).
Employment Type
Full Time
